Operations Manager with Executive Assistant Responsibilities

$50,000 - $75,000/Yr

Opsec Consulting - Brick Township, NJ

Full-time - Mid Level

Brick Township, NJ

Professional, Scientific, and Technical Services

About the position

The Operations Manager with Executive Assistant Responsibilities at OpSec Consulting is a pivotal role that combines operational oversight with executive support. This position is designed for a proactive and organized professional who will manage day-to-day operations, coordinate projects, and ensure exceptional customer engagement while supporting the CEO in administrative tasks. The role is integral to maintaining high standards across client engagements and optimizing project execution.

Responsibilities

• Coordinate and oversee crew schedules to align with project timelines and client expectations.
• Visit job sites and liaise with clients to provide status updates and address any questions or needs.
• Review daily job reports, track project progress, and support accurate and timely billing.
• Monitor budgets, assess resource allocation, and work with the CEO to optimize costs and productivity.
• Draft and refine project quotes, manage essential documentation, and ensure files are accurate and accessible.
• Assist with collections to maintain positive cash flow and support the financial health of the organization.
• Collaborate on and manage specific projects as directed by the CEO.
• Provide high-level administrative support, including managing the CEO's schedule, coordinating meetings, and preparing presentations.

Requirements

• Proven experience in operations, project management, or similar roles, ideally in IT or construction settings.
• Skilled in both written and verbal communication, with the ability to liaise effectively with clients and internal teams.
• Strong organizational and multitasking skills, with an eye for detail.
• Comfortable with Microsoft Office, Google Suite, and experience with QuickBooks is a plus.
• Some background in budgeting, billing, or bookkeeping is highly beneficial.

Nice-to-haves

• Experience with QuickBooks (5 years preferred).
• Experience in project management (3 years preferred).
• Experience as an Administrative Assistant (4 years preferred).
• Experience as an Executive Assistant (3 years preferred).

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance