Operations/Project Coordinator

$37,440 - $41,600/Yr

Hilton - Henderson, NV

Full-time - Entry Level

Henderson, NV

Accommodation

About the position

The Operations/Project Coordinator role at Hilton Lake Las Vegas involves providing clerical, purchasing, and administrative support primarily to the General Manager and the Engineering Department. The position requires effective communication, organization, and the ability to manage various administrative tasks while maintaining confidentiality and promoting positive relations with guests and staff.

Responsibilities

• Provide administrative support and prepare business communications for General Manager and Director of Engineering.
• Create and maintain filing systems, e.g. Preventative maintenance, work orders, competitive bids, logs and correspondence.
• Assist in payroll record keeping process for engineering team.
• Receive and distribute work orders for maintenance service to correct departmental personnel, with an emphasis on priorities.
• Become familiar with Engineering terminology in order to process orders and request service from outside companies.
• Responsible for pricing and purchasing items for the Engineering Department, including building, plumbing and heating supplies, and handle purchase order cycle for engineering department.
• Establish and maintain a repertoire with vendors; Expedite the location and lowest cost/highest quality of materials.
• Maintain the records, files and ledger to provide ready access to purchasing information and status of same.
• Maintain a follow-up system for materials ordered, and inventory of supplies and tools.
• Process and code all invoices for purchased items, contract labor and service calls.
• Work closely with the Accounting Department to ensure proper payment.
• Responsible for corporate data regarding monthly Rooms P.M., Mechanical P.M., and miscellaneous reports.
• Become familiar with and strive to reach and maintain the goals and objectives of this department and the hotel.
• Maintain safe conditions and procedures in work area; Track the working condition of equipment that is reported by the team.

Requirements

• High school graduate or G.E.D. equivalent.
• 2-5 years of clerical experience.
• Ability to clearly and legibly communicate with proper grammar in English with guests/visitors and hotel staff.
• Proficient in Microsoft Suite (Word, Excel, Outlook).
• Knowledge of Engineering terminology.
• Knowledge or basic accounting principles.

Nice-to-haves

• Some basic accounting experience.
• Business writing skills.
• Previous experience in hospitality industry.
• Bilingual in Spanish.

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance