Operations & Project Coordinator

$37,440 - $45,760/Yr

Unclassified - Lancaster, PA

Full-time

Lancaster, PA

About the position

The Operations & Project Coordinator role is designed to support the daily operations of the business by managing various tasks related to project management, office administration, and client coordination. This position requires a detail-oriented individual who can effectively handle multiple responsibilities while ensuring smooth operational processes.

Responsibilities

• Coordinate scheduling and manage timelines
• Track project progress
• Maintain records of stock, supplies and incoming orders
• Handle purchasing
• Manage day-to-day office operations, including client communication, filing, and record-keeping
• Prepare and manage contracts, invoices, and project-related documentation
• Process client billing and payments accurately and on time
• Draft correspondences and other formal documents
• Serve as the point of contact for clients, ensuring excellent communication and customer service
• Work closely with vendors and suppliers to track orders and resolve any issues
• Utilize Excel and other software for data entry, tracking budgets, and financial reports
• Plan and schedule appointments and events
• Greet and assist onsite guests
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Perform other office tasks

Requirements

• 2+ years of experience in operations, project coordination, or office management
• Strong proficiency with Microsoft Excel and other project management software
• Ability to manage multiple priorities, work under pressure, and meet deadlines
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• A proactive, problem-solving attitude and ability to work independently