Operations Project Manager

About the position

The Operations Project Manager at Whalar Group is a critical leadership role responsible for managing and coordinating new business projects, ensuring timely delivery and alignment among stakeholders. This position requires exceptional organizational skills, effective communication, and the ability to handle multiple projects in a fast-paced environment. The role involves overseeing project coordination, meeting management, team collaboration, presentation preparation, progress tracking, and risk management.

Responsibilities

• Manage and oversee the entire process of new business projects, ensuring all milestones are met and projects are delivered on time.
• Develop detailed project plans, including timelines, deliverables, and resource allocation, ensuring all stakeholders are aligned on goals and deadlines.
• Act as the central point of contact for all new business workstreams, facilitating clear communication between internal teams and stakeholders.
• Schedule and lead regular check-in meetings to monitor progress, address challenges, and keep the team aligned.
• Prepare agendas, track action items, and ensure follow-up after each meeting to ensure tasks are completed in a timely manner.
• Work cross-functionally with teams (creative, sales, marketing, operations, etc.) to clarify roles and responsibilities.
• Provide leadership and guidance to keep the team on track and address any bottlenecks or roadblocks promptly.
• Spearhead the development of presentations and pitch decks for new business opportunities.
• Use project management tools to track the status of each workstream and provide regular updates to leadership on progress, risks, and resource needs.
• Identify potential risks and roadblocks early in the project lifecycle, proactively working with the team to resolve any issues before they escalate.

Requirements

• 8+ years of project management experience, ideally in creator marketing, media, creative, or new business environments.
• Understanding and knowledge of social media and creators.
• Proven ability to manage multiple projects simultaneously in a fast-paced environment.
• Experience with project management tools such as Asana, Monday.com, Trello, or similar software.
• Strong organizational and multitasking abilities, with a keen attention to detail.
• Excellent communication and interpersonal skills, capable of managing cross-functional teams and liaising with senior leadership.
• Ability to create and manage timelines, ensuring that all team members are aligned with project goals and deliverables.
• Proficiency in PowerPoint or Google Slides, with a strong understanding of how to structure and design compelling presentations.
• Problem-solving mindset with the ability to navigate and resolve issues quickly and efficiently.

Nice-to-haves

• Experience in the creator economy or related fields.
• Familiarity with digital marketing strategies and tools.

Benefits

• Cell phone reimbursement
• Dental insurance
• Disability insurance
• Health insurance
• Internet reimbursement
• Life insurance
• 25 days of PTO + Sick days + Winter break
• Retirement planning with employer match
• Monthly phone/internet reimbursement
• Professional development stipend
• New joiner Home office allowance
• Fertility benefits
• Up to 16 weeks of paid parental leave
• Calm App subscription (Add up to 4 dependents)
• Volunteer days
• Identity theft protection & Legal assistance
• Company Paid Life & Disability Insurance
• Extra Voluntary Life Insurance Policy
• Voluntary Hospital and Critical Illness Insurance
• Voluntary Pet insurance
• Employee Resource Groups