Wiverse - Canonsburg, PA
posted about 2 months ago
As a Workplace Services Coordinator within the Corporate Facilities Department, you will play a crucial role in ensuring the smooth operation of our workplace environment. This position is based in Canonsburg, PA, and will support two facilities. The role involves providing comprehensive administrative support to the facilities team, which is essential for enhancing the overall productivity and functionality of our corporate facilities. You will be working in a hybrid schedule, with in-office work from Monday to Thursday and an optional work-from-home day on Friday. Occasionally, you may need to travel with teammates to an office site for new setups or decommissioning of office spaces, although this travel is expected to be less than 10% of your time. Your responsibilities will include managing office supplies and snacks inventory, ensuring that all locations within the portfolio have continuous availability. You will handle incoming and outgoing correspondence, maintain accurate records related to facility operations, and prepare reports and presentations as requested by the facilities management team. Additionally, you will assist in managing the Corporate Facilities Team and the Invoice inbox, process purchase requisitions, and act as a liaison between the facilities department and internal/external stakeholders. In this role, you will also coordinate meeting room bookings, equipment setup, and catering arrangements for corporate events and meetings. You will assist in coordinating office relocations, renovations, and other facility-related projects to minimize disruption to daily operations. Regular inspections of the facility will be part of your duties to identify and address safety hazards or compliance issues. You will support seating terminations and conduct seating audits to optimize workspace utilization, as well as manage relationships with external vendors and service providers. Your ability to maintain confidentiality and discretion when managing sensitive information will be essential in this role.