Operations Specialist

$90,000 - $100,000/Yr

Honu Services - Arlington, VA

Full-time - Entry Level

Arlington, VA

11-50 employees

Professional, Scientific, and Technical Services

About the position

The Operations Specialist at Galapagos Federal Systems LLC plays a crucial role in providing administrative and business management support for various programs associated with the Army Contracting Command. This position is essential for ensuring seamless operations and mission success, requiring a detail-oriented individual who can manage multiple tasks effectively while supporting senior leadership and coordinating with various stakeholders.

Responsibilities

• Provide comprehensive administrative support for DASA(DES) and the DES Deputy Director, including manning the reception desk and answering phones.
• Handle information requests for General Officer and Senior Executive Service-level offices.
• Schedule and facilitate meetings seamlessly.
• Serve as the Primary Point of Contact (POC) for interactions with the ASA(ALT) Staff Action Control Office (SACO).
• Coordinate with the DES Executive Officer (XO) and Executive Administrator to manage and track Executive Director correspondence.
• Gather and consolidate critical information to support analyses for capability fielding.
• Advise on policies, procedures, and integration strategies to meet objectives.
• Represent DES leadership at government working groups and provide executive-level summaries and recommendations.
• Develop briefing materials and documentation for key decision areas.
• Prepare and participate in meetings and program reviews, maintaining presentation materials in the SharePoint DES knowledge management system.
• Manage the Organizational Operations SharePoint site, performing updates and user access management.
• Provide backup support for conference room scheduling and Video Teleconference (VTC) operations.
• Schedule and monitor VTC sessions, troubleshoot issues, and conduct equipment tests.
• Program and maintain the Multipoint Conferencing Unit (MCU) and Conference Reservation and Control System (CRCS) database.
• Provide informal training on using conference room equipment and coordinate network provider maintenance actions.
• Coordinate with Network Enterprise Centers (NEC) for teleconference bridge requests and manage participant access numbers.
• Process repair requests and schedule Government-approved solutions promptly.
• Maintain a semi-annual heating and cooling maintenance schedule.
• Serve as the alternate Facility Access Control Monitor, managing building and parking access.
• Track facility-related maintenance actions and coordinate with service providers.
• Review and forward incoming taskers for supplies or services promptly.
• Collaborate with stakeholders to develop required artifacts using market research data.
• Track progress throughout the acquisition life cycle and provide weekly status updates.
• Manage public financial reports to ensure compliance with DoD reporting requirements.
• Support intra-agency agreements and acquisition programs.

Requirements

• Hold and maintain a current active Secret DoD clearance.
• Proficiency in MS Teams, SharePoint, and Office365 applications is highly desired.
• Bachelor's degree or 1-2+ years of related experience in administrative support, business analyst support, or project coordination.

Nice-to-haves

• Experience in government contracting environments.
• Familiarity with Army Acquisition processes and procedures.

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Paid Paternal leave
• Tuition reimbursement
• Paid federal holidays