Operations Specialist

$43,098 - $80,080/Yr

Pentair Flow Technologies - Moorpark, CA

Full-time

Moorpark, CA

10,001+ employees

Wholesale Trade Agents and Brokers

About the position

The Administrative Specialist at Pentair will play a crucial role in ensuring the effective day-to-day operations of the Moorpark, CA facility. This position involves a variety of administrative tasks, advanced duties related to site reporting and databases, and supporting new operational initiatives. The role requires strong organizational and communication skills, as well as proficiency in Microsoft Office and bilingual capabilities in Spanish and English.

Responsibilities

• Composes, edits, and maintains document control of site operational policy changes.
• Develops and maintains file structures for the leadership team to create efficiency.
• Reviews and data mines financial, operational, and Safety KPI's for the site and presents findings to leadership.
• Dissects trend data and flags leadership of opportunities and threats.
• Provides high-level administrative assistance, including writing and editing emails, drafting memos, and preparing communications on behalf of executives.
• Translates site documents into Spanish as needed.
• Processes site invoices through accounts payable and manages vendor and supplier relationships.
• Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Assists with the planning and execution of site events.
• Welcomes visitors and identifies the purpose of their visit before directing them to the appropriate department.
• Assists in the training of staff on new initiatives and policies.

Requirements

• High school diploma or equivalent required.
• 3-5 years of experience in the field or a related area.
• Intermediate to expert level proficiency in Microsoft Office (Excel, Word, PowerPoint, Notes, etc.).
• Excellent time management skills and ability to prioritize work.
• Working knowledge of office equipment.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills in both English and Spanish.
• Strong organizational skills with the ability to multi-task.

Benefits

• 11 paid holidays each year
• 2 weeks of paid vacation to start (accrued weekly)
• Medical, Dental, and Vision Insurance
• Up to 5% 401K match starting day one of employment
• Tuition reimbursement to support education goals