Operations Specialist

$60,000 - $62,500/Yr

American Jewish World Service (Ajws) - New York, NY

Full-time - Entry Level

Remote - New York, NY

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Operations Specialist at American Jewish World Service (AJWS) plays a vital role in maintaining safe and productive workspaces across all AJWS locations. This position is essential for providing efficient support to the organization, ensuring that facilities are well-maintained and operational needs are met. The role involves a combination of facilities management, site security, and administrative services, reporting directly to the Director of Risk Management.

Responsibilities

• Assist in the implementation of maintenance and repair needs at the AJWS NY office.
• Perform light maintenance work around the office including installing keyboard trays and replacing light bulbs.
• Coordinate fire extinguisher inspection, HVAC repairs, and water cooler repairs.
• Monitor security systems and respond to emergencies as needed.
• Process invoices from vendors for payment and assist in preparation of documents for off-site storage.
• Manage the Facilities budget and ensure timely completion of all AJWS insurance renewal applications.

Requirements

• B.A. degree or an equivalent combination of education and experience.
• 1+ years of experience in facilities management and basic administrative support.
• Ability to function well in a fast-paced work environment and respond to multiple requests for assistance simultaneously.
• Strong computer skills including Microsoft Office (Word, Excel, PowerPoint).
• Excellent interpersonal and communication skills, with a flexible and collaborative spirit.

Nice-to-haves

• Ability to move, transport, position, put, install or remove items weighing up to 50 lbs.
• Experience using communication systems like projectors and audio-visual devices.

Benefits

• Paid Time Off: 15-22 Federal and religious holidays off each year in addition to paid vacation and sick days.
• Health benefits coverage with low contribution by employees.
• 403(b): 4.25% company match (safe harbor).
• Flexible Spending Account and Commuter Benefits.
• Various leave policies.