Operations Support Coordinator - Odessa, TX

Vanzandt Controls - Odessa, TX

Full-time - Mid Level

Odessa, TX

101-250 employees

Support Activities for Mining

About the position

The Operations Support Coordinator at VanZandt Controls is responsible for providing comprehensive support to the management team at the Odessa location. This role involves assisting both field and office employees, managing inventory, maintaining customer relationships, and ensuring efficient billing processes. The coordinator plays a crucial role in streamlining operations and enhancing communication within the team.

Responsibilities

• Ensure all field tickets are turned in weekly and hours are compared to what is recorded.
• Complete all field tickets from the previous week to streamline billing throughout the month.
• Maintain and update customer-specific requirements for billing and communicate any changes in accounting.
• Foster a team environment within the worksite location and accounting.
• Support the Machine Shop with demand planning, work order organization, and overall efficiencies.
• Assist the Field Services Group with sales order creation, utilization tracking, and customer interaction.
• Communicate with existing clients in the actuator repair area, order needed parts, and oversee the process to completion.
• Assist operations and sales with customer codes for smooth billing.
• Perform other duties as assigned.

Requirements

• Prior experience with billing, invoicing, and/or sales orders.
• Experience in accounting, recordkeeping, or administrative tasks preferred.
• Strong attention to detail, verbal, and written communication skills.
• Capable of effectively prioritizing and multitasking.
• Strong organizational skills are a must.
• Proficiency in Microsoft Office applications.

Benefits

• Paid holidays
• Health insurance
• 401(k) matching
• Life insurance