OPS Administrative Support Assistant - Crop Transformation Center

$31,200 - $41,600/Yr

University of Florida - Gainesville, FL

Part-time - Entry Level

Gainesville, FL

Educational Services

About the position

The OPS Administrative Support Assistant at the University of Florida's Crop Transformation Center is a part-time role focused on providing essential administrative and fiscal support to the Director and the team. This position involves managing schedules, coordinating events, processing travel and expense reports, and maintaining organized records, contributing to the smooth operation of the center.

Responsibilities

• Manage Director's calendar and schedule appointments, meetings, and travel.
• Serve as a liaison between the Director and other departments or organizations.
• Coordinate and organize conferences, seminars, and other events.
• Provide administrative support, including document preparation, correspondence, and report generation.
• Maintain accurate and organized records, both physical and digital.
• Reconcile PCard transactions and maintain detailed records.
• Assist with budget preparation and tracking.
• Provide chartfield codes for purchases.
• Utilize UFGO to input and track travel expenses.
• Collect and review travel receipts for completeness and compliance with UF travel directives.
• Assist with travel arrangements and process travel expense reports, ensuring compliance with UF travel policies.
• Communicate with travelers and staff regarding expense report status and approvals.
• Assist with faculty interviews, including travel and housing arrangements.
• Order lab supplies and manage inventory.
• Perform other related duties as required.

Requirements

• High school diploma or equivalent and one year of appropriate experience or an equivalent combination of education and experience.

Nice-to-haves

• Highly organized and enjoy multitasking.
• Strong communication skills.
• Proficiency with learning new computer systems.
• Familiarity with UF directives, systems, and accounts highly preferred.

Benefits

• Hourly wage of $15 to $20, commensurate with education, skills, and experience.