Ops Coordinator

$32,240 - $53,040/Yr

United Site Services - Sun Valley, ID

posted 5 months ago

Part-time - Entry Level
Sun Valley, ID
Plastics and Rubber Products Manufacturing

About the position

At United Site Services (USS), we pride ourselves on being a vital part of the infrastructure that supports construction sites, industrial facilities, and live events across America. Our mission is to provide essential services such as portable restrooms, hand hygiene solutions, temporary fencing, trailer solutions, and roll-off dumpsters. We cater to a diverse clientele, from state parks to the largest music festivals in the nation, ensuring that our customers can create safe, clean, and enjoyable experiences for their employees and patrons. As we continue to grow, we invite you to join our team and contribute to making a difference in communities nationwide while also providing for your family. The Operations Coordinator plays a crucial role in our operations by communicating daily transportation activities to ensure that service and delivery goals are met on time. This position involves various aspects of dispatch, including fielding incoming calls from employees and customers, routing drivers, and resolving account/customer issues. The Operations Coordinator is responsible for relaying important information to drivers, managing customer inquiries, and supporting drivers during emergencies. This role requires strong organizational skills, effective communication, and the ability to make decisions under pressure. In this position, you will be expected to handle customer call-ins, provide updates on expected delivery/service times, and make outgoing calls to address issues such as locked gates or missed services. You will also work closely with the customer service department to schedule deliveries and services, review driver manifests, and ensure that all information is accurate and complete. Keeping the Operations Manager informed about issues and their resolutions is also a key responsibility of this role. If you are looking for a dynamic work environment where you can make a significant impact, this position may be the perfect fit for you.

Responsibilities

  • Communicate information and instructions to drivers regarding schedules, route changes, road conditions, accidents, and emergencies.
  • Handle all customer call-ins and update customers on expected delivery/service times.
  • Make outgoing calls to customers regarding issues such as locked gates and missed services.
  • Support drivers during reported emergencies and provide appropriate resources to assist with issues.
  • Work with the customer service department on scheduling deliveries or services.
  • Post route & pick-ups and deliveries and sequence routes as needed.
  • Review driver manifests at the end of the day to ensure that pencil notes have been documented and work with drivers to capture delivery/service information.
  • Conduct route check-ins to ensure that all information on the manifest is accurate and complete for proper posting.
  • Keep the Operations Manager updated on issues and resolutions.
  • Perform other duties as assigned.

Requirements

  • Strong customer service skills
  • Ability to work effectively in a team
  • Excellent organizational skills
  • Time management skills
  • Strong communication skills
  • Decision-making and problem-solving abilities

Nice-to-haves

  • Experience in dispatch or logistics
  • Familiarity with transportation regulations
  • Knowledge of customer service best practices

Benefits

  • Holiday & Paid Time Off (pro-rated for Part-Time employees)
  • Medical/Pharmacy
  • Dental
  • Vision
  • Employer-Paid Short-Term Disability
  • Employer-Paid Long-Term Disability
  • Employer-Paid Employee Basic Life & Accidental Death and Dismemberment
  • Voluntary Employee Life & Accidental Death and Dismemberment
  • Voluntary Spousal Life
  • Voluntary Dependent Life
  • Hospital Indemnity, Accident and Critical Illness
  • Commuter/Transit Account
  • Healthcare Flexible Spending Account
  • Dependent Care Flexible Spending Account
  • Health Savings Account
  • 401(k) with employer match
  • Employer-Paid Employee Assistance Program (EAP)
  • Employee Discounts
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