OPS Hourly Non-Secretary/Clerk

$31,200 - $31,200/Yr

University of Florida - Gainesville, FL

Part-time - Entry Level

Gainesville, FL

Educational Services

About the position

The OPS Hourly Non-Secretary/Clerk position at the University involves a variety of tasks aimed at improving the organization and accessibility of university paper drawings and records. The primary responsibility is to assist in sorting these drawings to resolve any organizational issues that may exist. This role is crucial in supporting the implementation of strategies that enhance the usability of records for internal stakeholders, ensuring that all necessary documentation is easily accessible and well-organized. In addition to sorting, the position requires scanning paper copies that have not yet been digitized and rescanning those that have poor quality scans. This digitization effort is essential for maintaining accurate and up-to-date Operations and Maintenance records. The successful candidate will also coordinate with various departments to gather and update relevant documentation, ensuring that all records are current and comprehensive. Another key aspect of the role involves working with the University archives to store the oldest versions of the university drawings, which is important for historical reference and compliance. The candidate will also assist in developing a model for addressing future project documents delivered to Facilities Services, contributing to the ongoing improvement of document management processes. Other related duties may be assigned as needed, making this a versatile role within the Facilities Services department.

Responsibilities

• Assist in the sorting of University paper drawings to help resolve organizational issues with the drawings.
• Support in implementing strategies to enhance the accessibility and usability of records for internal stakeholders.
• Scan paper copies that have not been scanned and rescan paper versions that have poor scanned versions.
• Review existing Operations and Maintenance records to determine need and digitize as needed.
• Coordinate with various departments to gather and update relevant documentation as needed.
• Work with University archives to store oldest versions of the University drawings.
• Assist in developing a model for addressing future project documents delivered to Facilities Services.
• Perform other related duties as required.

Requirements

• A high school diploma or equivalent.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office: Excel, Word, and Outlook.

Nice-to-haves

• Completed coursework in Computer Aided Design (CAD) and/or Construction Drawing.
• Ability to read, analyze, and interpret work-related documents, including engineering drawings and specifications.
• Possess strong interpersonal communications skills, both written and verbal.