Orchestra Operations Coordinator (KCOHO/WNO)

The John F. Kennedy Center for the Performing Arts - Washington, DC

Full-time - Entry Level

Washington, DC

About the position

The Orchestra Operations Coordinator for the Kennedy Center Opera House Orchestra/Washington National Opera Orchestra plays a vital role in supporting the Director of Orchestra Personnel & Operations, the Orchestra Personnel Manager, and the Music Director. This position requires strong organizational skills and the ability to manage multiple tasks in a fast-paced environment, ensuring smooth operations for rehearsals and performances while maintaining excellent relationships with orchestra members and staff.

Responsibilities

• Provide administrative support to the Orchestra Management Team, including creating and maintaining necessary documents for the season.
• Administer the tenure review process for probationary musicians under the guidance of the Director of Orchestra Personnel and Operations.
• Attend meetings and take accurate minutes, preparing and distributing reports as needed.
• Assist with revisions and printing of orchestra collective bargaining agreements and related documents.
• Distribute orchestra-wide emails and information, including ticket offers and payroll information.
• Request, collect, and distribute parking vouchers for musicians.
• Maintain KCOHO/WNO bulletin boards with current events and notices.
• Reserve practice rehearsal space using ArtsVision as requested by musicians.
• Inventory and monitor supplies in the orchestra lounge and storage.
• Submit payment requests to the Finance department on behalf of the team.
• Coordinate shipping and receiving of packages and instruments, and oversee maintenance of harp and timpani.
• Pick up and distribute musician paychecks weekly.
• Share responsibility for attending rehearsals and performances, monitoring compliance with agreements, and reporting issues to management.
• Manage all aspects of chamber-sized events, including coordination with marketing and production departments.
• Act as team lead for auditions, managing all administrative aspects and ensuring smooth operations during audition days.
• Maintain and update historical documents and musician contact lists, ensuring confidentiality of all information.
• Assist the Music Director with scheduling and coordination of meetings.

Requirements

• Up to 2 years of administrative experience.
• Knowledge of opera, ballet, musical theater, and symphonic repertoire.
• Prior experience in artistic operations is highly desirable.
• Experience working in a union environment preferred.
• Proficient with email and software programs, including Word, Excel, Outlook, and Access.
• Candidate must be local or willing to relocate to the DMV area.

Nice-to-haves

• Experience in artistic operations is highly desirable.
• Experience working in a union environment preferred.

Benefits

• Flexible spending account
• Health insurance
• Health savings account
• Loan forgiveness
• Paid holidays
• Retirement plan
• Vision insurance