Boston Public Schools - Boston, MA
posted 4 days ago
About the position
Founded in 1647, Boston Public Schools (BPS) is the oldest public school district in the country. With approximately 57,000 students from over 114 different countries, nearly 8,000 employees, and an annual budget of $973 million, the BPS is the largest district in Massachusetts and one of the most diverse as well. Currently, BPS has 126 schools with two different food service models. One hundred nine (109) schools have full-service kitchens whereas as of October 2023, eighty-four (84) are currently cooking, and twenty-five (25) are scheduled to start cooking in November 2023. The remaining schools and programs are satellite sites receiving meals from an outside vendor, contracted by BPS. The district serves approximately 23,500 breakfasts daily and 35,600 lunches. After-school meals vary over the course of the year, but average between 7 -8,000 per day. During the summer months, BPS serves roughly 22,000 combined meals in varying city sites. BPS has been approved for the Community Eligibility Provision (CEP); which enables the district to provide free meals to all Boston students.
Responsibilities
- Ensures all orders have been placed on time
- Communicate with staff regarding order changes, shortages, substitutions, due dates, deadlines, etc.
- Communicate with vendors regarding order accuracy and product quality
- Writes inventory reports and submits to the Director of Logistics and Transportation for review
- Provides customer service and solutions to problems for site managers and Field Coordinators
- Develop systems, procedures, and records for quality control
- Ensures production records are completed daily to forecast projections
- Collaborates with Procurement & Contracts Manager and FNS management staff for goods and services specifications document and resolve issues including orders, receipts, and invoices
- Nutrition Manager regarding product availability for menu planning. Ensure supply, ingredients, and materials availability to produce daily orders, including packaging, and food quality
- Troubleshoots internal order management systems
- Performs audits on inventory counts in Central Warehouse and school sites to ensure accuracy
- Oversee the orders, receipts, invoices, bills, credits, etc. for accuracy and compliance with contracts. Take action in the case of discrepancies
- Documents discrepancies
- Performs other duties as assigned
Requirements
- Bachelor's Degree in Business, Finance, Accounting or a related field
- Minimum two (2) years of progressive experience in a dynamic, multi-task operational environment
- Excellent verbal communication skills to speak with employees as well as strong written communication skills to create regular inventory reports
- Proficient with computers and use them to create reports and analyze inventory statistics using software programs
- Use analytical skills to study inventory statistics, verify numbers, and track shipments; strong Excel skills a plus
- Outstanding organizational skills and ability to manage multiple projects/deadlines
- Ability to adapt and respond quickly to maintain inventory accuracy across the network
- Professional demeanor with a strong work ethic and dependability
- Ability to exercise excellent judgment, manage multiple tasks and priorities
- Ability to work well in a fast-paced dynamic environment
- Must work well independently without close supervision or management
Nice-to-haves
- Master's Degree in Accounting or Finance preferred
- Five (5) years of progressive experience in a dynamic, multi-task operational environment preferred
- Strong Excel skills a plus
- Experience in SAP is a plus
- Prior experience with Order Entry, Customer Support and Service Operations
