Paralegal Assistant

$70,000 - $80,000/Yr

Ventron Management - Boca Raton, FL

Full-time - Entry Level

Boca Raton, FL

Real Estate

About the position

We are seeking a detail-oriented and motivated Paralegal Assistant to join our legal team. The ideal candidate will support attorneys in various legal matters, requiring excellent organizational skills, strong research abilities, and a commitment to confidentiality and professionalism.

Responsibilities

• Transcribe legal documents, correspondence, and other materials accurately and efficiently
• Organize and maintain physical and electronic files, ensuring all documents are properly labeled and stored
• Assist with document management systems, including scanning, indexing, and retrieving files
• Conduct legal research under the supervision of attorneys
• Assist with legal drafting, including preparing pleadings, contracts, and other legal documents
• Provide clerical support such as answering phone calls, scheduling appointments, and managing calendars
• Perform data entry tasks to update client information and case files
• Manage the CFO's calendar, schedule appointments, and coordinate meetings
• Prepare and distribute meeting agendas and minutes
• Assist with event planning and coordination for finance department meetings and events
• Perform general office management duties, including ordering supplies and maintaining office equipment
• Provide administrative support to the CFO, including drafting correspondence, proofreading documents, and handling phone calls
• Coordinate travel arrangements and prepare travel itineraries
• Assist with financial reporting tasks, such as gathering data and preparing presentations
• Maintain filing systems and ensure documents are properly organized and accessible

Requirements

• Previous experience as a Paralegal or in a similar role is preferred
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent written and verbal communication skills
• Proficiency in using document management systems and other legal software
• Familiarity with legal terminology and procedures
• Ability to work independently as well as part of a team
• Attention to detail and accuracy in all work performed
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar
• Experience with proofreading documents for grammar, punctuation, and spelling errors
• Familiarity with office management procedures and equipment (e.g., phone systems)
• Previous experience in an administrative or personal assistant role is preferred

Benefits

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Vision insurance