Paralegal - Internal Posting

$42,413 - $42,413/Yr

City Of Indianapolis - Indianapolis, IN

Full-time

Indianapolis, IN

Executive, Legislative, and Other General Government Support

About the position

The Marion County Public Defender Agency is dedicated to providing legal representation to citizens of Marion County who are unable to afford private legal counsel, particularly in matters that involve liberty interests such as criminal cases. This role is integral to the agency's mission, which encompasses a wide range of legal services including felony and misdemeanor cases, Title IV D cases, civil commitments, juvenile court matters, and appeals. The agency also engages in educational initiatives and programs aimed at exploring alternative sentencing options for individuals serving jail time. To achieve its objectives, the agency fosters a collaborative and compliant work environment that empowers its workforce to effectively meet the needs of the constituents in Indianapolis and Marion County. As a Paralegal, the individual will be responsible for a variety of clerical and office support functions that facilitate legal proceedings and enhance administrative processes, particularly in cases involving Non-Major Felony Crimes. The position requires a solid understanding of established policies and procedures, which guide most of the incumbent's actions. While independent judgment may be exercised, it is typically done at the request of the supervising attorney. The Paralegal will report directly to the Administrator of Administrative Services, ensuring that all tasks align with the agency's standards and objectives. The role involves direct interaction with clients, attorneys, and various stakeholders, necessitating strong communication skills and the ability to maintain confidentiality at all times. The Paralegal will assist in drafting and filing legal documents, maintaining client files, and providing support during court proceedings. This position is crucial in ensuring that the agency operates efficiently and effectively in its mission to serve the community.

Responsibilities

• Interviews clients to gather contact information and case details.
• Answers and places phone calls at the attorneys' directives.
• Maintains case assignments for attorneys according to commission standards.
• Acts as a point of contact between clients and attorneys, relaying information as needed.
• Explains court procedures to clients.
• Requests assistance from social workers, investigators, interpreters, and other specialists for case preparation.
• May visit clients in the office or ADC as required.
• Drafts and files legal documents, including subpoenas, appearances, and motions at the direction of attorneys.
• Prepares pleadings as directed by attorneys.
• Creates and maintains client files using Quest, PDIS, and OneNote from initial hearing to case disposition.
• Aids in securing documents for depositions and trials, including certified copies, pictures, audio records, and other reports.
• Provides backup assistance to other paralegal staff in daily duties.
• Assists attorneys in court by taking notes and providing basic information as directed.
• Operates general office equipment, including computers, copy machines, and faxes.
• Maintains confidentiality at all times.

Requirements

• High School Diploma or equivalent is required.
• Excellent organizational skills and ability to work under pressure.
• Strong oral and written communication skills.
• Proficient typing and computer skills.
• Knowledge of legal terminology, court procedures, and legal ethics is required.
• Ability to communicate effectively with employees, clients, and the public in a professional manner.
• Strong interpersonal skills to interact with diverse individuals and communities.

Nice-to-haves

• Associate Degree or certificate in Paralegal Studies preferred.
• Two years of experience as a paralegal is preferred.
• Familiarity with research techniques or law enforcement is a plus.