Paralegal / Legal Assistant - Insurance Defense - IN OFFICE

$60,000 - $65,000/Yr

Hireup Talent - Fort Lauderdale, FL

Full-time

Fort Lauderdale, FL

About the position

We are a growing firm looking for a Legal Assistant for our Fort Lauderdale office. The Legal Assistant will perform a variety of legal duties, providing comprehensive and efficient administrative and secretarial support. This role involves preparing and editing correspondence and legal documents, as well as maintaining electronic files. The Firm strives to produce the highest quality of work in a friendly, team-oriented work environment. Qualified candidates must demonstrate professionalism, integrity, confidentiality, initiative, flexibility, organizational skills, client service skills, and the ability to be proactive. Mastery of Microsoft Word, Excel, and Outlook, as well as electronic document management systems, is essential. The ability to multi-task and prioritize tasks based on business needs is crucial for success in this role. Essential Duties and Responsibilities include assisting attorneys in drafting, proofreading, and editing various documents for correct spelling, grammar, punctuation, format, and content, including pleadings, discovery, and correspondence. The Legal Assistant will communicate with others via telephone and email, handling routine questions from clients and team members in a timely fashion. Additionally, the role involves organizing client materials and attorney work product within the Firm's document management system, performing administrative duties such as client file management, general correspondence, expense reports, and check requests. The Legal Assistant will efficiently and thoroughly use all Firm software necessary for business operations, schedule appointments and meetings, and maintain calendars for the candidate's team of attorneys, typically two attorneys per Legal Assistant.

Responsibilities

• Assist attorneys in drafting, proofreading, and editing various documents for correct spelling, grammar, punctuation, format, and content, including pleadings, discovery, and correspondence.
• Communicate with others via telephone and email, handling routine questions from clients and team members in a timely fashion.
• Assist with the organization of client materials and attorney work product within the Firm's document management system.
• Perform administrative duties, such as client file management, general correspondence, expense reports, and check requests.
• Efficiently and thoroughly use all Firm software necessary for business operations.
• Schedule appointments and meetings and maintain calendars for the candidate's team of attorneys.

Requirements

• High school diploma from an accredited institution.
• Three (3) years of law firm experience preferred.
• Mastery of Microsoft Word, Excel, and Outlook, as well as electronic document management systems.
• Excellent communication skills - written and oral.
• Strong organizational and time management skills.
• Detail and client-service oriented.
• Ability to work and thrive in a team environment.
• Advanced knowledge of MS Office applications, including Word, Excel, Outlook, and PowerPoint with aptitude to learn other systems/programs.
• Ability to file documents in Florida Courts.
• Advanced Adobe professional and Adobe Acrobat skills.
• Strong analytical skills.
• Ability to multi-task, work well under pressure, and meet deadlines.