Itec Entertainmentposted 9 months ago
Full-time
Lititz, PA
Professional, Scientific, and Technical Services

About the position

The Paralegal at TAIT plays a crucial role in supporting the global legal team across a variety of legal matters, particularly those related to contracts, business, and corporate issues. This position is integral to the project and contract lifecycle, ensuring that all legal processes are adhered to and that the necessary documentation is maintained accurately. The Paralegal will be involved in developing and maintaining relationships with various stakeholders, including vendors, suppliers, and internal teams, which is essential for effective contract management and compliance. In this role, the Paralegal will be responsible for updating, organizing, and managing the contract management system in accordance with company policies and procedures. This includes maintaining accurate records and files within internal databases, monitoring contract compliance, and supporting the legal team in contract formation and negotiation processes. The Paralegal will also conduct research to resolve legal questions and assist in obtaining necessary commercial permits and licenses. Success in this position requires a strong aptitude for multitasking, excellent communication skills, sound judgment, and proficiency with technology. The Paralegal must be able to work independently as well as collaboratively within a team, demonstrating flexibility and a willingness to learn new skills. Attention to detail and the ability to produce consistent work under pressure are also critical attributes for this role.

Responsibilities

  • Develop and maintain relationships with vendors, suppliers, customers and internal stakeholders.
  • Update, organize and manage the contract management system to align with company policies and procedures.
  • Maintain accurate and complete records and files on internal databases.
  • Monitor and support contract compliance (i.e. key contract dates and timelines, deliverables (COIs, etc.).
  • Assist with the continued development of the company's contract lifecycle management.
  • Assist with Contract formation (i.e. intake of Contract Requests (project, NDA, vendor)).
  • Prepare and review terms for standard templated contracts.
  • Analyze contracts to determine what, if any, permits, licenses, etc. TAIT needs to perform the work.
  • Advise on and support the process to obtain any needed commercial permits, licenses, etc.
  • Maintain commercial permits/licenses, as needed.
  • Escalate contract issues to attorneys as needed and support those attorneys through the negotiation process.
  • Report on contract status to key stakeholders.
  • Conduct internal and external research and resolve legal questions under the direction of in house attorneys.
  • Perform assigned duties according to the policies and expectations prescribed by the Company.
  • Other duties may be assigned to meet business needs.

Requirements

  • Minimum of Bachelor's degree in Business law, administration or related field.
  • 2 plus years of experience in a legal setting.
  • Production, live entertainment with commercial management or contract administration duties preferred.
  • Established contract management and administration skills.
  • Flexibility, adaptability and love of learning new skills.
  • Strong interpersonal and communication skills.
  • Strong sense of accountability.
  • Highly developed attention to detail, organizational and time management skills.
  • Ability to produce a consistent work product under pressure.
  • Highly developed sense of discretion and understanding of confidentiality.
  • Ability to work seamlessly in a proactive, independent manner and in a team environment.
  • Proficient with Microsoft Office Suite and other document or contract management systems.
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