Part-Time Assistant Payroll Specialist - Athletics

West Virginia University - Morgantown, WV

Part-time - Entry Level

Morgantown, WV

Educational Services

About the position

The Part-Time Assistant Payroll Specialist at West Virginia University will manage payroll processes for various types of employees, including student workers and temporary staff. This role ensures accurate and timely payroll processing while adhering to company policies and regulations. The position also supports HR and Finance teams in payroll-related tasks, maintaining confidentiality and accuracy throughout the process.

Responsibilities

• Process bi-weekly or monthly payroll for classified employees, game workers, and sporadic workers.
• Verify employee timesheets and work hours with supervisors and input hours as well as correct time sheets when needed.
• Input hours worked for game and camp workers into the Applaud system per supervisor requests.
• Maintain accurate payroll records and update employee information in the payroll system.
• Address employee payroll inquiries and resolve issues related to pay discrepancies, deductions, and benefits in collaboration with the central payroll office.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws.
• Process adjustments to pay related to overtime or other compensation.
• Prepare payroll reports for management and accounting purposes.
• Collaborate with HR and Finance teams to ensure alignment with compensation structures and policies.
• Support audits related to payroll.
• Submit all employee requisition forms for new and existing employees, including camp workers, student workers, and game and event workers.
• Initiate background checks for all new employees and employees requiring background check renewal.
• Communicate hiring processes and procedures to supervisors and hiring managers for camp workers, work-study students, and game/event staff.
• Assist with onboarding and offboarding tasks.
• Oversee the Graduate Assistant hiring and payroll processes.

Requirements

• Associate's degree in accounting, finance, or a related field.
• A minimum of two (2) years of payroll processing experience.
• Proven experience as a Payroll Specialist or in a similar role.
• Familiarity with payroll software (e.g., Applaud, MAP or similar platforms).
• Strong knowledge of federal, state, and local payroll regulations.
• Proficiency in MS Office, especially Excel.
• Excellent attention to detail and strong numerical aptitude.
• Ability to maintain confidentiality and handle sensitive information.
• Strong organizational and time management skills.
• Good interpersonal and communication skills.
• Ability to work independently with minimal supervision.

Nice-to-haves

• Bachelor's degree.

Benefits

• Paid holidays (staff holiday calendar)
• Annual leave (vacation) days per year
• Sick days per year
• Range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match
• Eligibility to continue health insurance and other retiree perks
• Wellness programs