Part-Time Billing & Accounts Receivable Coordinator

$45,760 - $52,000/Yr

The Acorn Club - Philadelphia, PA

Part-time - Entry Level

Philadelphia, PA

About the position

The Billing & Accounts Receivable Coordinator at The Acorn Club plays a crucial role in managing incoming payments, maintaining accurate financial records, and ensuring timely collections. This part-time position is essential for supporting the overall financial health of the organization and involves collaboration with the Controller to streamline processes.

Responsibilities

• Verify, process and post charges to accounts from all Club revenue centers
• Prepare/print daily sales and revenue reports. Record sales on monthly sales spreadsheet.
• Receive and reconcile payments on account and other cash receipts
• Respond to member billing inquiries
• Review POS sales transactions
• Prepare and record banquet invoices
• Make weekly bank deposits
• Prepare, review and mail month-end member statements
• Produce monthly reports as needed relating to membership
• Research any outstanding accounts and send delinquent notices
• Maintain and update dues and fee billing schedules
• Maintain member files, records and census data in a secure and organized manner
• Complete other assignments made by the Controller
• Assist Controller in various month-end journal entries or reconciliations
• Assist with other departmental tasks as needed with the potential of expanded responsibilities over time
• Miscellaneous other shared office duties such as: Deliver mail to post office

Requirements

• Knowledge of Club Management software (Clubsystems) is preferred, but not required
• Experience in a private club or restaurant environment is a plus
• Proficiency in Microsoft Office applications including Excel, Word and Outlook
• Great communication skills, written and verbal
• Accounts receivable: 2 years (Required)

Benefits

• Paid time off
• Bonus opportunities