Part Time: Executive Personal Assistant

Unclassified - Austin, TX

Part-time

Onsite - Austin, TX

About the position

The Executive Personal Assistant will provide comprehensive support to a busy household, focusing on administrative and household management tasks. This part-time role requires a dynamic and highly organized individual who can manage various personal, family, and household tasks efficiently and discreetly. The position emphasizes strong technical skills, adaptability, and proactive problem-solving, ensuring smooth operations within the household.

Responsibilities

• Manage and organize incoming mail, prioritizing urgent items.
• Maintain filing systems and assist with bill payments and accounts payable.
• Oversee household inventory, including ordering and stocking supplies.
• Coordinate meal planning, including ingredient sourcing and preparation assistance.
• Handle package deliveries, returns, and special household projects as needed.
• Purchase and coordinate delivery of gifts for special occasions.
• Maintain and update household manuals and documentation.
• Manage and coordinate family calendars, scheduling appointments, events, and activities.
• Act as the primary contact for family-related communications and scheduling.
• Provide childcare support, including school pickups and supervision.
• Maintain CPR & safety certifications, ensuring the well-being of family members & pets.

Requirements

• Previous experience as a Family Assistant or similar role in a multi-staffed household with 5+ years experience.
• Strong skills in using Notion, Google Workspace, and troubleshooting devices (PCs, network devices, mobile devices).
• Ability to manage multiple tasks and projects simultaneously with a high level of detail and accuracy.
• Excellent verbal and written communication skills for interacting with family members, staff, and external contacts.
• High level of discretion and confidentiality when handling sensitive information.
• Ability to thrive in a fast-paced, dynamic environment with changing priorities.

Nice-to-haves

• Proactive in anticipating and addressing needs before they arise.
• Highly organized, with a preference for a 'type A' individual who thrives on making things extremely organized and well documented.
• Strong ability to manage pressure, prioritize tasks, and maintain focus in a demanding environment.
• Crisp and concise communication with the principals.