Part Time Front Desk Receptionist

$22 - $31/Yr

Clark Nuber - Bellevue, WA

Part-time - Entry Level

Bellevue, WA

Professional, Scientific, and Technical Services

About the position

Clark Nuber is seeking a Part-time Front Desk Receptionist to join our team. This job-shared role requires strong communication and administrative skills, along with a proactive and polished approach to client and team interactions. As the first point of contact for clients, visitors, and employees, you'll oversee all front office activities and procedures, operate a multi-line phone system, and ensure the reception area runs smoothly and professionally. You'll also assist the Operations team with special projects and contribute to maintaining a welcoming and efficient environment.

Responsibilities

• Open the reception area, greet and assist visitors, and operate a multi-line phone system to direct calls to the appropriate team members.
• Provide exceptional customer service by welcoming visitors, offering refreshments, preparing name badges, and validating parking as needed.
• Manage incoming and outgoing mail, courier services (UPS/FedEx), and fax distribution.
• Maintain the orderliness of the reception area and conference rooms, including scheduling and monitoring room usage.
• Assist with administrative tasks such as processing invoices, ordering office supplies, and submitting building maintenance requests.
• Manage employee security badges, including issuing new badges, troubleshooting issues, and processing fitness center access requests.
• Stock employee restrooms with necessary supplies and ensure cleanliness and readiness of common areas.
• Train new administrative personnel on front desk procedures and coordinate back-up staff for meetings or planned absences.
• Actively contribute to the firm's engagement initiatives.

Requirements

• A High School diploma or equivalent, or a combination of education and related work experience.
• A minimum of 1 year of experience as a front desk coordinator in a bustling office environment, preferably within a professional services firm.
• Proficiency in Microsoft Office suite and the capability to operate a variety of office equipment.
• Exceptional communication and organizational abilities.
• The capacity to effectively manage multiple tasks in a dynamic environment.

Benefits

• Fully paid insurance (medical, dental, vision, life, short-term & long-term disability, and AD&D) for employees, with subsidized dependent coverage.
• Paid parental leave.
• 10 holidays.
• Up to 4 weeks of flexible time off annually.
• Support for various learning opportunities, including licensing, certifications, tuition, and association fees.
• 401k and profit-sharing plans.