Part time HR Specialist

Dairy Farmers of America - Saint Albans City, VT

Part-time - Entry Level

Saint Albans City, VT

Food Manufacturing

About the position

The HR Specialist position at Dairy Farmers of America, Inc. is a part-time role that plays a crucial role in supporting the Human Resources team and assisting employees with a wide range of HR services. Under general supervision, the HR Specialist will be responsible for delivering essential HR functions, including recruitment, payroll processing, leave management, onboarding, and handling employee transactions. This position requires a high level of confidentiality and discretion, as the HR Specialist will be processing sensitive personnel information and responding to various HR inquiries from employees. In this role, the HR Specialist will administer payroll processing, which involves tracking, auditing, transmitting, and correcting payroll transactions. The individual will also perform recruiting activities, such as screening resumes, scheduling interviews, conducting reference checks, and completing background checks. Additionally, the HR Specialist will assist the HR team and management in identifying creative sourcing and hiring strategies to meet staffing needs. Facilitating the new hire onboarding process and coordinating orientation for new employees are also key responsibilities, ensuring that all necessary paperwork is completed accurately and timely. The HR Specialist will serve as a liaison for employees regarding benefits questions, assist with new hire benefit enrollment, and manage the leave process to ensure smooth transactions between employees and the HR systems. Maintaining employee files, tracking documentation, and responding to HR inquiries are essential tasks that contribute to the overall efficiency of the HR department. The role also involves supporting employee engagement initiatives and coordinating training activities to ensure compliance and development within the organization.

Responsibilities

• Administer payroll processing including tracking, auditing, transmitting, and correcting payroll transactions.
• Perform recruiting activities such as resume screening, scheduling interviews, reference checks, and background checks.
• Assist the HR team and management in identifying creative sourcing and hiring strategies to support staffing needs.
• Facilitate the new hire onboarding process and coordinate new employee orientation.
• Ensure new hire paperwork is complete including tax documents, I-9, E-verify, etc.
• Maintain employee files and Driver Qualification files.
• Serve as a liaison for employees with benefits questions and assist with new hire benefit enrollment and open enrollment.
• Submit terminations and employee changes to payroll in a timely manner.
• Facilitate leave management to ensure smooth transactions between employees, leave management system, payroll, and benefits.
• Maintain employee personnel files, recruiting documentation, and other required documentation; track and follow-up on missing documentation.
• Respond to HR inquiries directly or provide background information for HR management team members.
• Serve as a liaison for corporate communications and distribute communications as appropriate.
• Support employee engagement processes and participate in planning employee recognition or appreciation events.
• Coordinate training activities and ensure timely completion of new hire and employee training.
• Complete unemployment claims within the required timeframe.

Requirements

• Associates Degree preferred.
• 1 to 3 years of human resources experience, preferably in a generalist role.
• Experience with HR information systems and Microsoft Office applications.
• Knowledge of applicable federal and state employment laws.
• Ability to discreetly handle sensitive and confidential employee information.
• Ability to maintain confidentiality of information.
• Demonstrated high degree of accuracy and thoroughness in executed tasks.
• Ability to respond courteously and efficiently to inquiries, complaints, and requests.
• Clear and effective communication skills, both verbally and in writing.
• Positive interpersonal skills and ability to work effectively with others.
• Ability to multi-task and organize own work activities.
• Must be able to read, write, and speak English.

Benefits

• Competitive pay
• Access to wages on-demand, no need to wait for payday.