PART-TIME OFFICE CLERK FEDERAL & STATE

Ector County Isd - Odessa, TX

Part-time - Entry Level

Odessa, TX

About the position

The Part Time Office Clerk position is designed to provide essential clerical support to the departments within the Development Office, specifically focusing on Title I responsibilities. The role requires a high school diploma or equivalent and emphasizes the importance of computer competency, particularly in Microsoft Word, Excel, and PowerPoint, along with familiarity with Outlook. The successful candidate will possess proficient typing, word processing, and file maintenance skills, as well as effective organizational, time management, interpersonal, and communication skills. This position is crucial for ensuring the smooth operation of clerical tasks that support federal and state programs. The Office Clerk will be responsible for receiving and filing Federal and State documents from Title I staff, assisting with Title I orders, and ensuring compliance with relevant regulations. The role also involves managing telephone communications, maintaining confidentiality, preparing and distributing memos and reports, and managing office supplies and equipment. Data entry and filing are key components of the job, along with assisting in the preparation for training workshops and other departmental events. The Office Clerk will report directly to the Director of Federal and State Programs and will be expected to fulfill additional duties as assigned. The working conditions may involve mental demands and physical demands, requiring the ability to maintain emotional control under stress. The position may also involve frequent districtwide and statewide travel, as well as occasional prolonged or irregular hours, making flexibility an important aspect of the role.

Responsibilities

• Receive and file Federal and State documents from Title I staff
• Assist with Title I orders and ensure compliance
• Receive, direct, respond to, and make telephone calls
• Ensure the integrity of the district and maintain confidentiality of all information
• Prepare, type, and distribute memos, forms, and correspondence
• Type and distribute routine reports and informational material
• Maintain office supplies and equipment
• Perform data entry
• File documents
• Assist in preparing for training workshops and other departmental events
• Fulfill other duties as assigned by the Director of Federal and State

Requirements

• High School Diploma or Equivalent
• Minimum 3 years of successful job experience
• Clerical experience preferred
• Computer competency including working knowledge of Word, Excel, and PowerPoint
• Familiarity with Outlook helpful
• Proficient typing, word processing, and file maintenance skills
• Effective organizational, time management, interpersonal, and communication skills