Part-Time Office & Communications Administrator

$35,360 - $43,680/Yr

Saint James United Presbyterian Church Of La Porte - La Porte, IN

Part-time - Entry Level

Hybrid - La Porte, IN

About the position

The Presbyterian Church of La Porte (PCLP) is seeking a Part-Time Office & Communications Administrator to join our vibrant community. This role is essential in supporting church staff, leaders, and congregation members by serving as the primary contact for all internal and external communications. The ideal candidate will be creative, personable, and organized, demonstrating a high degree of initiative and wisdom in managing various responsibilities. The Office & Communications Administrator will work independently, developing and employing resources to facilitate effective communication and engagement within the church community. In this position, the administrator will oversee the church's website and social media platforms, ensuring that content is current, engaging, and reflective of PCLP's mission. This includes editing, uploading, and maintaining content, as well as creating visually appealing graphics and communications materials. The administrator will also be responsible for managing the church's visual media, including bulletin boards and LED signs, and will format and distribute newsletters and e-blasts to keep the congregation informed. Additionally, the Office & Communications Administrator will play a key role in congregational engagement by coordinating communications for worship services, special events, and volunteer activities. This includes preparing worship bulletins, slides for livestream services, and maintaining schedules for various church duties. The administrator will also handle clerical tasks such as managing the church calendar, maintaining member databases, and ensuring the office environment is welcoming and organized. This part-time position requires a commitment of 20-30 hours per week, with a fixed schedule of on-site office hours between 9 a.m. and 4 p.m. from Monday to Thursday. The remaining hours may be flexible and can be worked on-site or remotely, as agreed upon with the Pastor/Head of Staff. The role offers a competitive hourly wage and the opportunity to contribute to the mission of PCLP in a meaningful way.

Responsibilities

• Edit, upload, and maintain content for the church website with guidance from ministry leaders.
• Create and manage content for social media platforms, ensuring alignment with church mission and programs.
• Design visually appealing communications using various media formats, including graphics and written text.
• Ensure all visual media in the church building is up to date and welcoming.
• Update the church's LED sign with relevant information.
• Format, publish, and distribute the monthly newsletter in both electronic and hard-copy versions.
• Format, publish, and distribute weekly e-blasts to the congregation.
• Maintain and update technology-related elements such as phone and internet services.
• Create and send bulletins and worship leader information for weekly services in collaboration with the Pastor/Head of Staff.
• Prepare visuals for Sunday worship livestreams, coordinating with musicians and church leaders.
• Coordinate communications for funerals, weddings, and special worship services.
• Maintain schedules for Sunday morning duties and notify staff of any member hospitalizations.
• Coordinate volunteers for office activities and projects.
• Act as the receptionist for all church-related encounters, whether in person, by phone, or email.
• Maintain the church calendar and member database, preparing reports as needed.
• Create certificates for baptisms, confirmations, and weddings.
• Monitor and order office supplies as needed.
• Ensure the church office is inviting and well-organized.
• Process requests for church facility use and schedule meetings as requested.
• Communicate setup needs to custodial staff for meetings and events.
• Prepare the Annual Report by collecting and distributing reports from staff.
• Attend staff meetings and run errands as needed.

Requirements

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workplace (Gmail, Docs, Sheets, Slides, Drive).
• Experience with social media platforms such as Facebook, Instagram, and TikTok.
• Excellent written and oral communication skills, with strong grammar and editing abilities.
• Ability to prioritize tasks and manage time effectively, balancing daily responsibilities with long-term projects.
• Self-motivated and organized, with a pleasant demeanor when interacting with the public.
• Ability to exercise good judgment in handling sensitive matters and maintaining confidentiality.
• Valid driver's license and a dependable vehicle are required.
• Must pass a criminal background check, including a credit check.
• Associate's or Bachelor's degree preferred, with a background in marketing, communications, or advertising.

Nice-to-haves

• Experience with graphic design tools such as Canva.
• Familiarity with MailChimp for email communications.
• Knowledge of church management software like PowerChurch.
• Experience with video platforms such as YouTube.

Benefits

• Paid time off