Part-time Office Manager

$52,000 - $52,000/Yr

Veoci - New Haven, CT

Part-time - Entry Level

New Haven, CT

Professional, Scientific, and Technical Services

About the position

The Office Manager at Veoci is responsible for organizing and coordinating administrative duties and office procedures to maintain a productive work environment. This part-time role involves overseeing office operations, managing supplies, and ensuring effective communication within the team. The Office Manager will play a crucial role in enhancing company procedures and supporting both in-house and remote employees.

Responsibilities

• Oversee and manage all administrative functions to ensure the smooth and efficient operation of the office.
• Coordinate the shipment of items and equipment as needed, ensuring timely delivery and tracking.
• Maintain office supplies and assets inventory, proactively placing orders when necessary to avoid shortages.
• Assist with office layout planning and upkeep, ensuring a clean and organized workspace.
• Negotiate and manage contracts with office vendors and service providers, ensuring the best pricing and quality of service.
• Act as the primary point of contact for both internal and external stakeholders, addressing inquiries and resolving issues in a timely manner.
• Handle employee queries related to office matters, ensuring prompt resolution.
• Troubleshoot and resolve employees' requests or concerns, or direct them to the appropriate contact for further assistance.
• Communicate important information to employees to ensure everyone is informed.
• Schedule and coordinate meetings and appointments, maintaining a well-organized office calendar.
• Support remote employees with their equipment needs, ensuring they are properly set up for success.
• Assist in the onboarding process for new hires by setting up their workspace and equipment.
• Plan and organize in-house or off-site events, ensuring all logistics are well-coordinated.
• Prepare and distribute internal communications such as memos, emails, and other documentation.
• Assist in the preparation of presentations, reports, and other documents.

Requirements

• Bachelor's Degree or other relevant experience
• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
• Experience managing vendor relationships and office resources.

Nice-to-haves

• In-depth knowledge of office administrator responsibilities, systems, and procedures.
• Expertise in MS Office Suite (especially Excel) and GSuite.
• Ability to work independently and take initiative.
• Strong written and verbal communication skills.
• Hands-on experience with office machinery, including fax machines and printers.
• Knowledge of email scheduling platforms.
• Exceptional attention to detail and solid problem-solving abilities.
• Strong organizational and planning skills.
• Excellent time management skills.
• Knowledgeable in both Mac OS and Windows OS.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• Flexible schedule