Part-Time Operations Coordinator for Arts Organization

San Diego Master Chorale • San Diego, CA

398d • $52,000 - $56,160 • Remote

About The Position

The San Diego Master Chorale is seeking a highly organized and detail-oriented Operations Coordinator to manage the logistics of singers and events. This part-time role involves working closely with the Music Director, staff, and a 130-member chorus of volunteer and professional singers. The position requires exceptional organizational skills, attention to detail, and effective communication with various stakeholders, while offering a hybrid work structure that combines remote tasks with in-person attendance.

Requirements

• Strong communication, organizational, and interpersonal skills.
• Excellent written and verbal communication abilities.
• Highly detail-oriented, with strong multitasking, prioritization, and time management skills.
• Proficiency with Google Workspace, MS Office, and collaborative tools (experience with Chorus Connection is a plus).
• Solid knowledge of spreadsheets, databases, and word processing software.
• Availability for evening and weekend events.
• Ability to work both independently and collaboratively, managing shifting priorities with minimal supervision.
• Experience in performing arts required; passion or interest in the arts is highly valued.

Responsibilities

• Manage communication with singers through email and chorus management software (Chorus Connection).
• Send weekly rehearsal reminders with all relevant information.
• Track attendance, absences, and roster updates; address related inquiries.
• Oversee onboarding of new and returning singers, including distributing handbooks and updating Chorus Connection.
• Assist the Music Director in assembling performance rosters and monitoring attendance.
• Maintain and update rosters, email lists, attendance records, music files, seating charts, and concert details in Chorus Connection.
• Oversee weekly rehearsal operations in person, including setup, making announcements, and coordinating guest artists as needed.
• Develop detailed production plans for concerts, including schedules, logistics, and organizing guest artist arrangements.
• Coordinate production needs at venues including singer logistics (e.g. green room, parking, accessibility) and stage crew setup.
• Communicate stage directions and production details to singers and guest artists before and during performances.
• Collaborate with the Music Librarian and artistic partners to ensure timely distribution and collection of music materials.
• Support the preparation and proofreading of concert program books.
• Assist in coordinating logistics for engagement and outreach activities as assigned.
• Coordinate auditions for new and returning singers, including scheduling and communication.
• Maintain organized audition records and respond to inquiries throughout the season.

Benefits

• Part-time flexible schedule
• Hybrid work structure (remote and in-person)

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed