Part Time Operations Coordinator

$45,760 - $49,920/Yr

Enviroserve - Philadelphia, PA

Part-time - Entry Level

Philadelphia, PA

Real Estate

About the position

EnviroServe is seeking a dedicated Part Time Office Coordinator to enhance the efficiency of our office operations in Philadelphia, PA. This role is pivotal in managing the flow of materials and resources within the organization, ensuring that all administrative tasks are executed smoothly and effectively. The Office Coordinator will work closely with the Operations Manager to handle various paperwork related to supply requests, purchase requisitions, purchase orders, and invoices. This position requires a proactive individual who can coordinate tasks and provide professional administrative support to one or more project teams, contributing to the overall success of our operations. In this role, you will be responsible for maintaining project-related documentation, including contracts, invoices, and payment records. You will review incoming goods or services to ensure that the correct quantities are received, pricing is accurate, and all necessary approvals are in place. Additionally, you will verify goods or services received against invoices and packing slips, assisting with requests for supplier corrections and reordering routine goods or services as needed. A key aspect of this position is to ensure customer satisfaction and foster positive partnerships with suppliers, promoting continuous improvement in our supply chain workflow. The Office Coordinator will also be tasked with completing special projects and assignments as requested, making it essential to be adaptable and willing to take on new challenges. This part-time position offers a flexible schedule, with expected hours not exceeding 30 per week, and requires availability for overtime as needed. If you are a people-oriented individual with strong organizational skills and a commitment to customer service, we encourage you to apply for this exciting opportunity.

Responsibilities

• Assist Operations Manager with paperwork related to supply requests, purchase requisitions, purchase orders, and invoices.
• Coordinate tasks and provide professional administrative support to one or more project teams.
• Maintain project-related documentation including contracts, invoices, or payment records.
• Review incoming goods or services for proper quantities requested, correct pricing, and authorized approvals.
• Verify goods or services received against invoice and packing slip.
• Assist with requests for supplier corrections and to reorder routine goods or services.
• Ensure customer satisfaction and a positive partnership with suppliers.
• Promote continuous improvement in supply chain workflow.
• Complete special projects and assignments as requested.

Requirements

• Must be people-oriented and customer-service driven.
• Strong organizational skills and attention to detail.
• Ability to work in a fast-paced, high-stress environment.
• Availability to work overtime as needed.
• Excellent written and oral communication skills in English.
• Strong working knowledge of Microsoft Excel.
• Basic knowledge of Microsoft Word, Access, Outlook, and PowerPoint.
• Detail-oriented with the ability to prioritize and multi-task.
• High School Diploma or G.E.D.

Nice-to-haves

• 1 year of experience with Microsoft Office (Preferred)
• 1 year of administrative experience (Preferred)
• Ability to commute to Philadelphia, PA (Preferred)
• Ability to relocate to Philadelphia, PA before starting work (Required)