Part-time Personal Assistant Needed in West Palm Beach, FL

Confidential Employer - Riviera Beach, FL

Part-time

Onsite - Riviera Beach, FL

About the position

The Personal Assistant will support a private family in the Palm Beach area by managing daily household functions, project coordination, errands, and administrative tasks. This part-time role requires exceptional organizational skills, proactive problem-solving abilities, and a strong capacity for multitasking to meet the family's dynamic needs. The ideal candidate will be detail-oriented and adaptable, providing immediate support and ensuring the smooth operation of the household.

Responsibilities

• Perform administrative tasks including scheduling/coordinating appointments, responding to emails, researching, and concierge work
• Pack and unpack family for travel
• Grocery shopping and storing grocery items
• Send, receive, and track packages and returns; drop off and schedule pick-ups
• Run errands such as personal shopping, gifting, and replenishing household supplies
• Manage all vendor and contractor relationships including scheduling, greeting, overseeing, and troubleshooting as needed to ensure work is completed on time and meets the principals' quality standards
• Oversight of additional aspects of management and organization, including closets, pantries, storage areas, etc.
• General management and organization of residence, with attention to special projects as needed and per request
• Additional projects, ad hoc tasks, and personal assistant responsibilities as they arise

Requirements

• Fluent in English; exceptional communication skills, both written and verbal, including by phone and email
• Excellent references required from both current and previous employers
• 3-5+ years of related experience in a similar position, ideally with experience in a private home
• Prior experience with vendor and contractor coordination is a strong asset for this position but not required
• Professional with a poised and personable demeanor, demonstrating high emotional intelligence
• Works with the utmost discretion and confidentiality at all times, demonstrating integrity and strong ethics
• Ultra-organized with exceptional attention to detail; highly resourceful, proactive, and quick-thinking
• Hands-on approach with a 'no task is too big or too small' mindset, able to see jobs through to completion with personal accountability
• Strong organizational skills and a willingness to take direction well; able to work both independently and collaboratively
• A team player who can work respectfully with the principals and household staff, including the family's full-time personal assistant, nanny, housekeeper, estate manager, gardener, and service providers
• Willing to take direction from full-time personal assistant
• Assertive and able to push back with contractors on quality, timelines, etc., to ensure the principals' standards are met
• Friendly, positive, and approachable, yet hard-working and respectful of the employer's time and privacy
• Comfortable and willing to work in a home with two large dogs, with responsibilities including occasional light pet care and vet visits
• Smart, with excellent common sense and strong problem-solving skills; flexible and adaptable to changing needs
• Dependable and punctual, with a strong sense of personal responsibility and commitment to the role
• Discreet, willing to sign an NDA, and able to pass a background check
• Proficient in foundational computer software programs (i.e., Microsoft Office, Google, Adobe Acrobat, etc.)
• Must have a valid driver's license, clean driving record, and own a reliable vehicle
• Flexibility in scheduling, with the ability to work additional hours and weekends as needed
• Authorized to work within the United States without sponsorship or restrictions