Part-time Personal Assistant

$31,200 - $37,440/Yr

Unclassified - Boynton Beach, FL

Part-time - Entry Level

Boynton Beach, FL

About the position

We are seeking a part-time Personal Assistant to support an executive within a family office, requiring 10-15 hours of work per week. The ideal candidate should be located near Boynton Beach, FL, to facilitate easy access to the executive's residence. This role involves assisting with various clerical and personal tasks, including managing emails and phone calls, organizing personal schedules, running errands, and coordinating travel arrangements. The position may also include occasional dog-sitting or walking duties, as well as shopping for the executive when necessary. The candidate must possess strong organizational skills, a flexible schedule, and the ability to handle confidential information with discretion. The Personal Assistant will efficiently manage and organize the executive's personal emails, prioritize important communications, and respond to routine inquiries, delegating or escalating as needed. Responsibilities also include assisting with personal tasks such as running errands, making appointments, and organizing schedules. The role requires planning and booking travel arrangements, including flights, accommodations, and transportation, ensuring smooth travel experiences by addressing any travel-related issues. Additionally, the assistant will manage the executive's calendar, schedule meetings, and oversee connections with vendors and service providers, including household contractors and professionals like accountants and lawyers. The Personal Assistant will also oversee contract negotiations, coordinate renovations and repairs, assist with personal shopping, manage family events, and handle financial management tasks such as bill payments and expense tracking. Maintaining confidentiality regarding the CEO's personal and family affairs is crucial, as is the ability to adapt to working in both home and office settings.

Responsibilities

• Efficiently manage and organize the executive's personal emails, prioritize important communications, and respond to routine inquiries, delegating or escalating as needed.
• Assist with various personal tasks, such as running errands, making appointments, and organizing personal schedules.
• Coordinate and manage dog sitting and walking duties.
• Plan and book travel arrangements, including flights, accommodations, transportation, and itineraries for the executive and family, ensuring smooth travel experiences by addressing any travel-related issues.
• Manage the executive's calendar, scheduling meetings, appointments, and events.
• Coordinate and confirm appointments and events, ensuring the executive's time is optimized.
• Oversee and nurture connections with vendors and service providers, including household contractors, and coordinate with professionals such as accountants, lawyers, and household staffing as needed.
• Oversee contract negotiations ensuring cost-effectiveness and adherence to terms.
• Coordinate renovations, repairs, and property-related projects.
• Assist with personal shopping for the executive, including clothing, accessories, and other personal items as needed.
• Handle the coordination of family events and gatherings, including scheduling, planning, and communicating with vendors.
• Manage and oversee household staff, ensuring tasks are completed to the executive's satisfaction.
• Assist with financial management tasks, such as bill payments, expense tracking, and budgeting for personal expenses.
• Maintain confidentiality of the CEO's personal and family affairs.
• Undertake miscellaneous tasks as directed by the CEO.
• Occasionally work from the executive's home.

Requirements

• High school diploma or equivalent.
• Proven experience as a personal assistant or in a similar role.
• Familiarity with email management and scheduling tools.
• Experience in managing household and personal affairs for a high-net-worth individual or family is preferred.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in using office software (e.g., Microsoft Office, Google Workspace).
• Ability to solve problems quickly and efficiently.
• High level of discretion and ability to handle confidential information.
• Adaptability to changing priorities and schedules.
• Strong attention to detail and accuracy in tasks.
• Knowledge of travel booking and itinerary planning.

Nice-to-haves

• Experience in managing household and personal affairs for a high-net-worth individual or family is preferred.