Part-Time Receptionist/Data Entry/Admin Assistant

$41,600 - $41,600/Yr

Pacific Pipeline Supply - San Marcos, CA

Part-time - Entry Level

San Marcos, CA

Merchant Wholesalers, Nondurable Goods

About the position

Pacific Pipeline Supply, Inc. is seeking a part-time Receptionist/Data Entry/Admin Assistant to join our team in San Marcos, CA. This temporary position is designed for individuals who are looking to contribute to our administrative functions while providing exceptional service to our customers and vendors. The role is scheduled for Tuesday through Friday from 8 AM to 4 PM, with the potential to evolve into a permanent position based on performance and company needs. As a family-owned and operated business established in 1987, we pride ourselves on delivering high-quality personal service to the underground pipeline industry, focusing on water, sewer, storm drain, reclaimed water, and fire protection. Our employees are integral to our success, and we are committed to fostering a supportive work environment. In this role, you will be responsible for a variety of administrative and receptionist duties, including accounts receivable and payable assistance. You will ensure accurate, complete, and timely processing of vendor bills and customer payments, as well as general office administration functions. Your ability to multitask and focus on repetitive tasks will be essential as you manage incoming calls, maintain office supplies, and perform other assigned duties. We are looking for a candidate who is organized, detail-oriented, and possesses excellent communication skills to interact professionally with customers, vendors, and team members.

Responsibilities

• Receive and process all vendor bills.
• Draft checks for vendor bills, attach invoices and forward for signature(s).
• Enter vendor payments and customer payments.
• Appropriately file all purchase orders and customer invoices.
• Convert orders into invoices and send to customers in a timely manner.
• Answer general incoming office calls as needed and direct accordingly.
• Help manage the ordering and stock of office supplies.
• Perform other duties as needed or assigned.

Requirements

• Experience using Epicor Solar Eclipse and accounting software.
• Knowledge of and proficiency in the use of office equipment and software programs including Microsoft Word, Microsoft Excel, and Outlook.
• Excellent interpersonal skills and ability to communicate professionally with a variety of individuals including fellow associates, customers, vendors, and salespeople.
• Excellent telephone etiquette and mannerisms.
• Ability to maintain the confidentiality of company, customer, and staff information encountered in the course of work.
• Excellent verbal and written communication skills.
• Time management and prioritization skills a must.
• Organizational skills, accuracy, and attention to detail.
• Must be eighteen years of age.
• Must pass the Background Check.
• Must pass pre-employment tests if applicable.
• Must be Drug Free, employer will conduct random drug screens.

Nice-to-haves

• Experience in tasks described in this paper.
• A great attitude, goal-oriented, a strong work ethic, and a team mentality.
• Spanish Language Fluency.
• Proficiency in CRM knowledge.
• Demonstrated success providing excellent customer service.

Benefits

• Competitive hourly wage starting at $20.00 per hour based on qualifications.