Part Time School Board Secretary

$1,500 - $1,500/Yr

Kane Area School District - Kane, PA

Part-time

Kane, PA

Executive, Legislative, and Other General Government Support

About the position

The Kane Area School District is seeking a part-time Board Secretary to establish and maintain accurate and complete school district records and well-documented business transactions. The position requires advanced secretarial skills, proficiency in computer software, and the ability to maintain positive working relationships with co-workers and the community. The Board Secretary will report to the School Board and the Superintendent of Schools and will be responsible for facilitating board meetings, handling details for the board, and serving as a liaison with various stakeholders.

Responsibilities

• Facilitates the arrangements of board meetings, subcommittee meetings, and board workshops.
• Handles details for the board (setting up meetings, etc.).
• Responds to the day-to-day priorities determined by the board.
• Responds to special reasonable requests by the board.
• Serves the board, the public, the superintendent, and the community.
• Represents the board and the district.
• Acts as a Notary Public for official school business, community documents, etc.
• Signs contracts, agreements, checks, correspondence, documents, minutes, and reports as required.
• Attends board and subcommittee board meetings and completes minutes per respective meetings.
• Assists with the control of timelines, deadlines, agendas, and meetings.
• Collects information, opinions, ethics forms, surveys, and funds for miscellaneous occasions.
• Works with the District Office staff to develop agendas, minutes, and advertisements for meetings, bids, sales, hearings, news releases.
• Works with the District Office staff to compile financial reports and other reports for the board.
• Coordinates agendas, travel, schedules, meetings, and conferences.
• Keeps board members, media, administration, and the public informed.
• Acts as the school board's archivist.
• Acts as liaison with administration, school board, parent groups, special-interest groups, support personnel, and the media.
• Assists the board in meeting its goals.
• Understands, appreciates, and is sensitive to the entire school district's corporate culture.
• Demonstrates dedication to the school district's mission and goals.
• Communicates frequently with those needing assistance.
• Anticipates and attends to the tasks inherent in the board secretary's role.
• Adheres to confidentiality policies, laws, and rules when handling documents and information.

Requirements

• Education beyond high school diploma or job experience equivalency.
• Demonstration of advanced secretarial skills including typing and various office technologies utilization.
• Proficiency in knowledge and utilization of computer software programs.
• Demonstration of good organizational skills, self-motivated, and able to prioritize job responsibilities.
• Demonstration of problem-solving abilities.
• Maintain a positive working relationship with co-workers and community.

Benefits

• Salary of $1,500 per year.
• Flexible hours depending on board of directors' meeting schedule.