Part-Time Secretary, Grade B

$38,979 - $38,979/Yr

Hofstra University - Hempstead, NY

Part-time - Entry Level

Hempstead, NY

Educational Services

About the position

Hofstra University is seeking a Part-Time Secretary, Grade B, to provide essential clerical office support to the Department Chair of Biology and faculty members. This role is pivotal in ensuring the smooth day-to-day operations of the department. The Part-Time Secretary will be responsible for a variety of tasks that include greeting visitors and callers, handling inquiries, and directing them to the appropriate individuals. The position requires maintaining and updating departmental files and student records, processing workflows, and preparing the Departmental Schedule each semester. Additionally, the secretary will assist in setting up and maintaining department calendars, ordering textbooks, and supporting students with the registration process as needed. The role also involves managing office supplies and equipment, submitting work orders, distributing incoming mail, and supervising Federal Work Study Student Aides if present. The Part-Time Secretary will assist with the coordination of events and provide general support to the Department of Biology. This position is part-time, with working hours from Monday to Friday, 10 AM to 2 PM, and is subject to bumping. The ideal candidate will possess prior office experience, excellent interpersonal and communication skills, and proficiency in Microsoft Office applications.

Responsibilities

• Greets visitors and callers, handles their inquiries, and directs them to the appropriate individual.
• Provides information related to the department and University.
• Maintains and updates departmental files and student records.
• Processes workflows and overrides as directed by the Chair.
• Prepares and posts Departmental Schedule each semester.
• Sets up and maintains department calendars each semester.
• Assists faculty in ordering textbooks and other forms as needed.
• Assists students with the registration process as needed.
• Orders and maintains office equipment, supplies, and general office supply inventory.
• May assist with the coordination of applications for prospective faculty.
• Submits Work Orders and Key Requests to Plant Department as needed.
• Distributes incoming mail and packages.
• Supervises Federal Work Study Student Aide if present.
• Assists with the coordination of events when needed.
• Provides assistance and support to the Department of Biology as needed.
• May perform other duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title.

Requirements

• Prior office experience required.
• Must possess excellent interpersonal and communication skills.
• Proficiency in Microsoft Word, Excel, and Outlook.

Nice-to-haves

• Proficiency with Zoom or Microsoft Teams, preferred.
• Proficiency with Google Docs and Google Sheets.

Benefits

• Generous paid time off
• Paid holidays
• Tuition remission for employees and eligible dependents
• Retirement plan with University contributions