Part-Time to Full-Time Office Manager/Bookkeeper

About the position

We are seeking a highly organized and proactive Office Manager/Bookkeeper to oversee our daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong administrative skills, excellent team management capabilities, and a keen eye for detail. This position will involve maintaining financial records, including purchase receipt recording, accounts payable, and accounts billable, while also managing various office tasks.

Responsibilities

• Oversee daily office operations and ensure smooth functioning of the office environment.
• Maintain financial records including purchase receipt recording, accounts payable, and accounts billable.
• Manage calendar for executives and perform data entry tasks.
• Run errands for executives as needed, requiring a valid driver's license and reliable vehicle.
• Handle copying, scanning, faxing, and use of plotter (training provided).
• Update and maintain vendor and subcontractor files and information.
• Perform check printing and recording tasks.
• Pick up mail and manage file organization.
• Engage in social media marketing and maintain office supplies & inventory.
• Communicate with employees regarding their needs and project data input into online systems.

Requirements

• Minimum of a High School Diploma or GED.
• Experience in QuickBooks Online is mandatory.
• Bilingual in Spanish is a plus.
• Thorough knowledge in Excel and Word is required.
• 1 year of administrative experience is required.
• 1 year of organizational skills is required.

Nice-to-haves

• Experience in office management within the construction industry is preferred.
• Familiarity with construction accounting principles and job costing is a plus.
• Ability to relocate to Layton, UT is preferred.

Benefits

• Flexible schedule
• Health insurance
• Paid time off
• Work from home options