Parts Warehouse Coordinator II

Enerflex - El Reno, OK

Full-time - Entry Level

El Reno, OK

1,001-5,000 employees

Utilities

About the position

The Parts Warehouse Coordinator II is responsible for the efficient and accurate management of goods within the warehouse, ensuring timely movement and maintaining electronic inventory records. This role emphasizes customer service and involves various tasks such as inventory management, supplier relations, purchasing, and shipping. The coordinator will work under moderate supervision to support Enerflex Field Operations and contribute to the overall efficiency of warehouse operations.

Responsibilities

• Provides accurate and timely invoicing/billing to customers.
• Enters all required materials and services on all order types.
• Maintains inventory accuracy by issuing inventory to all order types in a timely manner.
• Sorts and places materials or items on racks, shelves, or in bins according to predetermined part-number sequence.
• Marks material with identifying information.
• Fills requisitions, work orders, or requests for materials, tools, or other stock items and distributes items accordingly.
• Uses computer and current inventory program (SAP) to enter records.
• Prepares product for domestic and international shipping using proper packing techniques to ensure safe arrival of goods and products.
• Determines best method of shipping and filing freight claims.
• Takes an active part in cycle counting and inventory processes for the Branch Office.
• Sourcing, quoting, purchasing and billing merchandise for projects as directed by the Branch Manager or Account Manager.
• Manages variance reports and uses root cause analysis to resolve and eliminate variances between stated on-hand and physical counts.
• Reviews all shipping and receiving transactions, bills of materials, routing and picking transactions and errors in SAP.
• Resolves moderate to advanced problems and initiates identification and engages in resolution by recommending policy and procedure changes to Parts or Branch Manager.
• Works closely with sales, purchasing, shipping and receiving, and others in order to oversee physical counts and reconcile variances.
• Works to meet branch/individual objectives and goals that have been set by/with Manager.
• Assists peers with moderately complex problems and issues.
• Manages relationships with internal/external customers and other employees in a professional manner.
• Drives company vehicle, lift and forklift to transport stored items from warehouse to shop or customers as needed, as well as pick up items from vendors as required.
• Sources and purchases required parts/services at competitive pricing and terms (TCO) while following Enerflex required policies/procedures.
• Maintains process ownership from sourcing/procurement to delivery/inventory management with a focus on internal customer commitment and expectations.
• Communicates and coordinates with Supervisor, Supply Chain and other departments to ensure compliance with expectations.
• Assists with new supplier selection, new products, price and terms reviews to stay competitive.
• Assists in the development, tracking and reporting of key suppliers and departmental performance metrics.
• Properly uses/operates lift trucks and general equipment used in a warehouse.
• Complies with all Enerflex HR, Quality, HSE, and all the Company policies, procedures, processes, work instructions and guidelines.
• Manually lifts and loads materials on and off trucks safely.
• Recognizes and complies with Health, Safety and Environmental rules and policies.

Requirements

• High School diploma
• Minimum of 5+ years' related work experience
• Prior experience in the oil and gas industry including experience with ERP systems preferably SAP
• Knowledge of Caterpillar engine and Ariel compressor, Waukesha and related spare parts preferred
• Must have a great understanding of the invoicing/billing process (if applicable)
• Must be capable of lifting (up to 50 lbs.), push/pull (up to 70 lbs.) and operating light equipment within a warehouse environment
• Ability to obtain and maintain forklift certification and properly use/operate lift trucks and general equipment used in a warehouse
• Capable of effective communication with various levels of personnel
• Possess math aptitude necessary to do inventory calculations
• Capable of handling multiple tasks and deal effectively with interruptions
• Good customer service skills; displays a professional can-do attitude
• Must be detail oriented and possess excellent organizational skills
• Basic understanding of Microsoft Office Word, Excel and Outlook preferred.

Benefits

• Generous healthcare, dental and vision plans
• 401(k) employer matching
• Generous paid time off program
• Employee equity plan
• Tuition reimbursement
• Fun office environment