Payable/Payroll Specialist

$48,443 - $56,184/Yr

Wea Ridge Middle School - Lafayette, IN

Full-time - Entry Level

Lafayette, IN

Educational Services

About the position

The Accounts Payable/Payroll Specialist is responsible for providing complex and confidential administrative support to ensure the smooth operation of the Business Department. This role involves maintaining compliance with state and federal laws regarding accounting and payroll practices, while managing various financial tasks and records.

Responsibilities

• Maintain master and temporary benefit records in the payroll accounting system.
• Assist in administering the Indiana Medicaid Administrative Claiming Random Moment Time Study Survey program.
• Payment processing for corporation credit cards.
• Payment processing for employee reimbursements.
• Assist in maintaining warehouse inventory records, including replenishing textbook and curricular supply inventories.
• Assist the Deputy Treasurer with monthly vendor payment entries.
• Oversee processing of local grants/donations.
• Process monthly insurance payments.
• Process authorized appropriation transfers.
• Set up new vendors and maintain vendor files.
• Process payroll timesheets and absences for the transportation department.
• Review substitute benefits and maintain account distribution lines accordingly.
• Perform other related duties as assigned to ensure the efficient functioning of the Business Office.

Requirements

• Job related experience including general office with payroll and/or accounting preferred.
• Knowledge of payroll and purchasing laws and regulations preferred.
• High School Diploma or equivalent required.
• Preference given to individuals with additional post-secondary education or coursework in accounting.

Nice-to-haves

• Working knowledge of Word and Excel and Google Suite products.
• Ability to learn financial software.

Benefits

• Salary range of $48,443-$56,184.
• Potential for additional post-secondary education or coursework in accounting.