Payables/Receivables & Admin Coordinator

$55,000 - $55,000/Yr

Sky Jet Services - San Antonio, TX

Full-time - Entry Level

San Antonio, TX

About the position

The Accounts Payable & Receivable Specialist & Admin Coordinator at Sky Jet Services plays a crucial role in supporting the finance, operations, and administrative functions of the company. This position is ideal for detail-oriented individuals skilled in data entry and accounting systems, who can effectively multitask in a dynamic environment.

Responsibilities

• Manage invoicing and collections, ensuring accuracy and timeliness.
• Enter and maintain data in QuickBooks.
• Update and maintain the Certificate of Insurance (COI) database.
• Organize and file sales tax certificates.
• Process vendor invoices and ensure accurate QuickBooks entries.
• Review and approve contractor invoices for compliance.
• Assist with contractor recruitment and maintain recruitment systems.
• Perform data entry in Salesforce, Encore, and other internal systems.
• Manage postage machine and assist with mail handling.
• Act as backup receptionist to ensure smooth communication.

Requirements

• Proficiency in QuickBooks and data entry systems.
• Strong organizational and multitasking skills.
• Familiarity with Salesforce and Encore systems is a plus.
• Excellent communication and attention to detail.
• Experience in billing, collections, and administrative tasks preferred.

Benefits

• Work in a dynamic, supportive team environment.
• Professional growth opportunities with a company that values initiative and contributions.
• Focus on work-life balance to support your well-being.