Payroll Accountant I

About the position

The Payroll Accountant I at Laredo College is responsible for assisting the Payroll Manager in maintaining the college's payroll systems and internal controls. This role ensures accurate payroll processing, compliance with regulations, and effective communication with employees regarding payroll-related inquiries. The position requires attention to detail and the ability to manage multiple tasks efficiently.

Responsibilities

• Verify the accuracy of data provided from the Banner Payroll System reports.
• Perform daily audits of employees' leave accruals, reconcile, and update leave records in Banner and the timekeeping system.
• Verify calculations of Human Resources pay memos such as vacation and sick leave payouts.
• Verify and monitor Human Resources leave reports for payroll processing purposes.
• Review agreements forwarded by Human Resources to ensure the information is entered accurately to the Banner Payroll System.
• Review that faculty leaves reports are filled out accurately.
• Review and verify substitute pay information on faculty leave reports.
• Calculate the paid offset leave in conjunction with worker's compensation temporary benefits.
• Responsible for the reconciliation of all payroll payable accounts.
• Prepare all payroll-related journal entries for manager review.
• Provide an overview of payroll policies and procedures during the new employee orientation meetings.
• Assist in preparing lead schedules, supporting documentation, and other schedules requested by external auditors during the year-end audit.
• Prepare check requests for payroll liabilities.
• Assist in reconciling Employee Retirement System of Texas (ERS) health insurance premiums and Texflex Deductions.
• Assist in preparing the Teacher Retirement System of Texas (TRS) TRAQs report.
• Assist with the preparation of the W-2 forms at year-end.
• Responsible for submission of payroll related payments (Child Support, taxes, etc.).
• Assist with fiscal year-end procedures and rollover.
• Prepare bank transfers for each fund after payroll is completed.
• Assist with Bi-Weekly and Semi-Monthly payroll procedures.
• Resolve employee questions and possible payroll discrepancies to ensure accuracy of payroll records.
• Perform other duties as assigned by the Payroll Manager with the utmost confidentiality.

Requirements

• Bachelor's of Business Administration degree in Accounting from an accredited institution.
• One to two years of work experience in an accounting-related position.
• Skilled in the use of 10-key calculators and personal computer software such as Excel, Word, and other Windows applications.
• Knowledge of Generally Accepted Accounting Principles (GAAP), fund accounting, and other industry guidelines.
• Ability to communicate effectively and work with personnel, management, granting agencies, and customers in a professional manner.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Strong analytic skills.
• Ability to work independently as well as a team player within the department and with others.

Nice-to-haves

• Experience in payroll accounting.