Payroll/Accounting Associate

$55,000 - $60,000/Yr

Wilson School District - Phoenix, AZ

Full-time - Entry Level

Phoenix, AZ

Educational Services

About the position

The Payroll/Accounting Associate at Wilson School District plays a crucial role in managing the district's payroll and accounting functions. This position is essential for ensuring that all payroll processes adhere to state guidelines and that employees are compensated accurately and timely. The associate will also contribute to the overall fiscal management of the district, supporting the educational mission by ensuring financial resources are managed effectively.

Responsibilities

• Responsible for payroll according to USFR and State guidelines ensuring processes are adhered.
• Performs electronic payroll processing on the School ERP Pro system in conjunction with the Maricopa County School Superintendents Office.
• Enter all contracts, pay schedules and calendars into the payroll system.
• Performs electronic processing of the time/attendance on the Time Clock Plus (TPC) system.
• Ensure that all source documents and payroll procedures are completed in a timely manner.
• Work with personnel to ensure that new employee information packets are completed.
• Process employee payroll deductions for TSA's, dependent insurance, NEA/AEA dues, Credit Union, etc.
• Maintain accurate banking records for all related bank accounts.
• Set up employee payroll folders and maintain appropriate information.
• Review timecard plus for absences, tardiness, and verify docks for upcoming payroll; maintain all attendance records and process AESOP.
• Assist district staff to ensure the processing and reporting of the Alternative Contribution Rate (ACR) is completed accurately and timely.
• Ensure that electronic tax deposits are timely processed and assist with completing federal and state quarterly tax reports.
• Complete wage information forms from other agencies such as from Mortgage Companies, DES, AHCCS, Social Security, rental firms, and retirement systems.
• Maintain current knowledge of legal and business practices by attending meetings and memberships in related organizations.
• Assist with journal entries/requisitions & maintain fiscal and financial related records and files in accordance with policies.
• Provide transparent updates to Human Resources Director & Executive Director Business Services on various tasks.
• Perform other duties when needed in the office such as phone answering, filing documentation, preparing outgoing mail, greeting the public, and miscellaneous supply ordering and reconciliations.
• Participate in professional development and continuous enhancement of roles and responsibilities.

Requirements

• Associate degree
• 3+ years of USFR knowledge
• 3+ years of AZ K-12 Bookkeeping and/or Accounting experience
• Knowledge of TPC, AESOP and formerly Infinite Vision (Now School ERP Pro)

Nice-to-haves

• Bachelor's degree in business/Finance/Administration
• 7+ years of AZ K-12 bookkeeping and/or accounting experience and USFR knowledge
• Use of QuickBooks systems

Benefits

• District paid Alliance Value health plan
• Delta Dental plan
• Prescription drug plan
• Voluntary vision insurance
• No cost employee life insurance and accidental death policy for $50,000
• Additional voluntary life insurance policy at a reduced cost
• 403B and 457C Tax Shelter annuities plan
• Voluntary short term disability
• FLEX spending account for medical expenses and/or dependent care
• Enrollment into the Arizona State Retirement System