Payroll/Accounting Clerk

About the position

Frazer LLP is seeking a Payroll Specialist to manage day-to-day payroll administrative functions, payroll accounting, and some HR administrative tasks. This role is crucial for ensuring accurate payroll processing and compliance with regulations, while also supporting employees with payroll and benefits needs. The Payroll Specialist will report directly to the Controller and will play a key role in improving payroll efficiency and maintaining payroll guidelines.

Responsibilities

• Oversee all payroll functions and payroll processing.
• Ensure internal controls and system reviews are followed.
• Ensure the accuracy of every payroll prior to submission.
• Review, analyze, post, and reconcile payroll records and transactions to all accounts after payroll completion.
• Review and reconcile payroll and tax reports for federal, state, and local agencies as needed.
• Assist with 401K administration and audits.
• Support employees with payroll and benefits needs, working alongside the Controller and HR Director.
• Prepare general ledger entries and post payroll adjustments including benefit entries, deductions, payroll taxes, year-end adjustments, and accruals.
• Maintain payroll guidelines by devising and updating policies and procedures.
• Manage weekly timecard submittal for payroll compliance.
• Assist in general accounting functions such as A/P, A/R, and G/L.
• Perform general accounting entries, treasury/cash, and budgetary reporting.
• Work closely with in-house accountant to issue 1099's and prepare other required filings.
• Assist Controller with preparing year-end deferred expenses, year-end accruals, and year-end assistance with financial statement audit.
• Assist with onboarding process, including benefits, 401k setup, new hire setup/data entry, and orientation administration.
• Assist with corporate initiatives and corporate party planning events.
• Assist with HR ad hoc projects as needed.

Requirements

• A minimum of an Associate's degree or Bachelor's degree, or comparable experience.
• 3 years of payroll experience required.
• Prior general ledger/accounting experience within a mid-size or large company is preferred.
• Excellent written and verbal communication skills.
• Ability to use technology, tools, and processes to stay highly organized.
• Self-motivated, highly detailed and organized, able to take initiative to adapt to changes.
• Extensive knowledge of principles, practices, and functions of full-cycle in-house Payroll management.
• Attention to detail and accuracy in data entry.
• Strong interpersonal skills with the ability to interface with internal teams and all employee levels within the organization.

Nice-to-haves

• Experience with Paycom software or any major Payroll Application Software.
• Experience with Applicant Tracking Systems (ATS).

Benefits

• Disability insurance
• 401(k)
• Flexible spending account
• Tuition reimbursement
• Employee assistance program
• 401(k) matching