Payroll Accounting Specialist

$50,000 - $60,000/Yr

Protection Strategies Incorporated - Knoxville, TN

Full-time - Entry Level

Knoxville, TN

Administrative and Support Services

About the position

The Payroll Accounting Specialist at Protection Strategies Inc. plays a crucial role in monitoring, analyzing, and controlling all payroll processing activities. This includes ensuring compliance with local, state, and federal regulations, interfacing with external payroll providers, and generating payroll reports. The specialist will also be responsible for system configuration related to time and expense reporting data, processing final checks for terminated employees, and managing supplemental and off-cycle check processing. Additionally, the role involves overseeing leave accruals and executing various special projects as assigned. In this position, the Payroll Accounting Specialist will manage day-to-day timesheet activities, including collecting timesheets at the end of each pay period, checking for accuracy, and soliciting necessary corrections. Once the timesheets are finalized, the specialist will import them into Costpoint, calculate Health & Welfare allowances, and compute and post leave accruals. The role also requires importing timesheets into iSolved and processing payroll under the supervision of the Accounting Manager. Furthermore, the specialist will be responsible for collecting and filing all payroll reports and assisting with General Ledger imports post-payroll. The position also entails time administration, which includes setting up new employees in the time management system, maintaining workforce approval groups, and managing new employee imports in iSolved and Costpoint. The Payroll Accounting Specialist will track and process all invoices received, request approvals, and enter them into Accounts Payable, ensuring all payments are processed accurately and timely. The role requires a strong understanding of full-cycle accounting, particularly in Accounts Payable and Payroll, and the ability to work with multi-state payroll systems.

Responsibilities

• Monitor, analyze, and control all payroll processing activities.
• Ensure compliance with local, state, and federal payroll regulations.
• Interface with external payroll providers and generate payroll reports.
• Specialize in system configuration for time and expense reporting data.
• Process final checks for terminated employees and manage supplemental and off-cycle check processing.
• Compute and post leave accruals and assist with various special projects as assigned.
• Manage day-to-day timesheet activities and conduct periodic floor checks.
• Collect and verify timesheets for accuracy and solicit corrections as needed.
• Import finalized timesheets into Costpoint and calculate Health & Welfare allowances.
• Import timesheets into iSolved and process payroll under supervision.
• Collect and file all payroll reports and assist with General Ledger imports post-payroll.
• Set up new employees in the time management system and maintain workforce approval groups.
• Track and process all invoices received and enter them into Accounts Payable.
• Process all payments by check, wire, ACH, or online.
• Monitor and process employee expense reports and provide assistance as needed.

Requirements

• Basic understanding of full-cycle accounting with emphasis on Accounts Payable and Payroll.
• Working knowledge of multi-state payroll strongly preferred.
• Associate degree or higher or equivalent experience required.
• Strong Excel and Office 365 skills, with the ability to create documentation of processes.
• Knowledge of government contract accounting and Costpoint and iSolved software is a plus.

Nice-to-haves

• Experience with government contract accounting is preferred.
• Familiarity with payroll processing software and systems.

Benefits

• 401(k) Retirement Plan
• Commuter Benefits
• Dental Benefits
• Vision Benefits
• Employee Assistance Program
• Health Savings Account (HSA)
• Tuition Reimbursement
• Basic and Voluntary Life and Accidental Death & Dismemberment (AD&D) Insurance
• Disability Products
• Financial Advisor Services