Payroll Accounting Specialist

Allegis Group - New York, NY

Full-time - Entry Level

New York, NY

10,001+ employees

Administrative and Support Services

About the position

The Payroll Accounting Specialist will support the Union Payroll Team in managing weekly and monthly Union Dues and employer contributions payments. This role involves ensuring accurate reporting for various unions, maintaining strict deadlines, and providing necessary documentation to unions. The specialist will also be responsible for data verification, troubleshooting payroll errors, and reconciling payroll accounts, while supporting audit requests and adjustments related to union deductions and contributions.

Responsibilities

• Support Union Payroll Team for weekly and monthly Union Dues and employer contributions payments.
• Provide unions with supporting documents for weekly and monthly payments.
• Review employee union dues withholding, 401k, and Flexible Spending elections on a timely basis.
• Support data verification and troubleshoot errors of payroll earnings and dues for Union employees and employer contributions.
• Research and complete external Union or Union Pension/Health Plan requests for employee information or verification of payments processed.
• Reconcile weekly Union Interface files sent to completed Union payments processed.
• Support weekly/monthly reporting requests for Division Accounting Departments.
• Monthly reconciliation of Union payroll balance sheet accounts.
• Support Union audit data requests for Pension Health or 401k employer contributions.
• Support calculation of adjustments for union-related deductions and contributions on an ad hoc basis.

Requirements

• Familiar with SAP EC Payroll desired or with a large-scale ERP desired.
• At least one to two years experience.
• Experience in interpreting payroll results desired.
• Must be detail-oriented with excellent analytical skills.
• Must be proficient with advanced Excel formulas and pivot tables.
• Comfort with working in Zoom Teams and ability to train or review work in them.
• Ability to maintain strict confidentiality.
• Strong organizational written and verbal communication skills.
• Proactive with excellent follow-up skills.
• Ability to multi-task and work well under deadlines.

Nice-to-haves

• Union experience within Payroll reporting

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)