Payroll/Accounting Specialist

$58,240 - $74,880/Yr

Unclassified - Seattle, WA

Full-time - Entry Level

Seattle, WA

About the position

The Payroll/Accounting Specialist at Lifelong Health For All is a crucial role within the Finance Team, responsible for processing bi-monthly payroll and performing essential accounting functions that contribute to the month-end close process and the maintenance of accurate financial statements. This position requires a detail-oriented individual who can review timesheets for accuracy and collaborate with staff and managers across the organization to ensure timely completion of payroll processing. The Payroll/Accounting Specialist will maintain payroll data in Lifelong's HRIS (Paycom), prepare entries in MIP Fund Accounting software, and execute various accounting tasks as outlined below. In the payroll function, the specialist will process semi-monthly payroll for both Union and Non-Union employees using Paycom. This includes maintaining 401k elections, uploading employee and employer contributions to the carrier, and performing monthly reconciliations of benefits to ensure accuracy. The role also involves quarterly reviews of Fidelity 401k deferrals against Paycom records, preparing check requests for Flexible Spending Account (FSA) submissions, and calculating Union dues on a monthly basis. The specialist will also be responsible for maintaining organizational codes in Paycom, coordinating with the Controller for monthly expense allocations, and reconciling monthly benefit invoices with the general ledger. In addition to payroll responsibilities, the specialist will prepare recurring and reclassifying journal entries, provide schedules and data for annual audits, and prepare grant billings with necessary supporting documents. The role requires recording cash receipts and other bank activities in the MIP accounting system, managing office supply orders, and processing payments for a small client assistance fund. The specialist will also cross-train to provide backup for accounts payable and grant billing functions as needed. This position demands strong mathematical skills, attention to detail, and the ability to work independently and collaboratively. Lifelong Health For All is committed to fostering a diverse and inclusive workplace, and the Payroll/Accounting Specialist will play a key role in supporting this mission by ensuring accurate and timely payroll and accounting processes that contribute to the organization's overall success.

Responsibilities

• Process semi-monthly payroll using Paycom for Lifelong's Union and Non-Union employees.
• Maintain 401k elections and upload employee/employer contributions to carrier.
• Perform monthly reconciliations of benefits to ensure accuracy of contributions elected vs. deductions.
• Perform quarterly review of Fidelity 401k deferrals against Paycom 401k deferrals to ensure they match.
• Prepare check requests for Flexible Spending Account (FSA) submittals.
• Calculate Union dues, prepare payment requests, and submit Union dues reports on a monthly basis.
• Maintain required organizational codes in Paycom and assign to staff as needed.
• Coordinate with Controller to update monthly allocations of organizational expenses.
• Review and reconcile monthly benefit invoices to the general ledger and Paycom.
• Enter, maintain, and/or process employee pay-related information in the payroll system.
• Coordinate new and ongoing tax updates with Paycom.
• Monitor Payroll email inbox and respond to employee inquiries.
• Issue, or reissue, physical or replacement checks or direct deposits due to payroll errors.
• Troubleshoot Paycom issues with dedicated support specialist.
• Work closely with HR to ensure change log and employee records are complete and accurate.
• Pull time detail and check registers for monthly grant billings in coordination with the Staff Accountant.
• Prepare recurring and reclassifying journal entries as needed.
• Provide schedules and data as requested for annual financial audit, 401k audit, and 990 tax return.
• Prepare grant billings inclusive of required supporting documents; pull supporting documents as needed.
• Record cash receipts, ACH's, transfers, interest, and other bank activity into the MIP accounting system as required.
• Intake office supply orders, place orders online, and verify GL coding for A/P.
• Collect applications and approvals for a small client assistance fund, process payments, and update tracker with pertinent data.
• Provide contribution data from general ledger to Development to reconcile to SalesForce data on a monthly basis.
• Cross train and provide backup for A/P-Staff Accountant and Grant Billings-Staff Accountant.

Requirements

• Experience with in-house payroll using HR/Payroll platforms (HRIS), Paycom experience a plus.
• Experience with PC based accounting systems, MIP preferred.
• Strong mathematical and calculation skills.
• Working knowledge of Federal and State regulations.
• Demonstrated skills and strong working knowledge of Microsoft Office suite of applications, including Excel, Outlook, and Word.
• Strong attention to detail with the ability to meet deadlines.
• Exceptional problem solving and analytical thinking skills.
• Demonstrated ability to work independently and collaboratively as a member of a team.
• Ability to communicate clearly and professionally in both verbal and written form.

Nice-to-haves

• Payroll certification
• 2+ years of payroll experience in an organization with over 100 employees preferred
• 1+ years of relevant experience in a computerized accounting environment preparing general ledger entries and reconciling accounts, MIP preferred
• A/P and A/R experience preferred.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Paid time off
• 401(k) matching