Payroll/Accounts Payable Specialist

Cottage Hospital - Haverhill, NH

Full-time - Entry Level

Haverhill, NH

Hospitals

About the position

The Payroll Specialist is responsible for the bi-weekly and supplemental payroll processing for Cottage Hospital. This position plays a crucial role in ensuring accurate payroll management and compliance with relevant policies and procedures. The Payroll Specialist will also handle the bi-weekly, monthly, and quarterly reporting associated with payroll, ensuring that all financial data is accurately recorded and reported. In addition to payroll responsibilities, this position will assist and provide backup support for Accounts Payable, contributing to the overall financial operations of the hospital. The role also involves assisting with audits and gathering data for cost reports, which are essential for maintaining financial integrity and transparency within the organization. The ideal candidate for this position will possess strong analytical, organizational, and communication skills. They should be self-motivated and capable of meeting deadlines while working both independently and collaboratively as part of a team. Maintaining confidentiality of company records is paramount, and adherence to established policies and procedures is required. Core competencies for this role include a commitment to self-development, integrity, and effective communication skills, which are essential for interacting with various stakeholders within the hospital. Key responsibilities include processing bi-weekly and supplemental payrolls, preparing monthly payroll data, processing journal entries for payroll, computing Earned Time, and assisting with financial audits. The Payroll Specialist will also review quarterly returns, maintain various spreadsheets for audit and cost report purposes, and perform basic office tasks such as filing, scanning, and data entry. This position is integral to the financial operations of Cottage Hospital, ensuring that payroll processes are executed efficiently and accurately, thereby supporting the hospital's mission of providing quality healthcare to the community.

Responsibilities

• Process bi-weekly and supplemental payrolls and associated reporting.
• Prepare monthly payroll data gathering.
• Process journal entries for bi-weekly payroll and accrue unpaid worked hours for the month as necessary to the general ledger.
• Compute Earned Time and process the journal entry as needed.
• Assist with financial/payroll audits.
• Review 941 quarterly returns and SUI quarterly reports.
• Prepare W-2's and other year-end reports.
• Maintain Worker's Compensation Classification Report.
• Maintain various spreadsheets for audit/cost report purposes.
• Assist/backup Accounts Payable.
• Perform basic office tasks, such as filing/scanning, data entry, processing the mail, etc.
• Act upon other tasks as assigned.

Requirements

• Associates Degree in Accounting, Finance or related field, or equivalent years of experience.
• Payroll experience (required).
• Must be proficient in Microsoft Excel and Word.
• Experience with UKG is a plus.
• Critical Access Hospital / Healthcare experience a plus.

Benefits

• Generous PTO: Achieve work-life balance with our generous PTO package.
• Tuition Reimbursement: Up to $2,000/year towards continuing education.
• Loan Repayment: Get up to $2,000/year towards your loan repayment (for 4 years).
• Voluntary Benefits: Access medical, dental, vision, disability, and Life Insurance plans.
• 403(b) Employer Match: Matching contributions will begin the first of the quarter following one year of service from your hire date in which you worked 1000 hours - 3% of compensation per payroll after 1 year of employment.