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Payroll & Administrative Coordinator
$45,760 - $52,000/Yr
USA Tax Relief - Irvine, CA
posted 2 months ago
Full-time - Entry Level
Onsite - Irvine, CA
About the position
The Payroll & Administrative Coordinator at USA Tax Relief is responsible for ensuring smooth payroll operations and providing administrative support to the management team. This role emphasizes accuracy in payroll processing, auditing, and reporting, while also assisting with various administrative tasks to support the overall operations of the company.
Responsibilities
- Assist with payroll tasks like auditing deals, tagging payments, determining commission rates, and creating commission reports
- Calculate bonuses and handle bank chargebacks & refunds
- Offer administrative support to the Director of Operations and COO
- Help staff troubleshoot key systems like CRM, Gmail, Calendly, and more
- Track KPIs, update call lists, export and analyze data
- Assist with deal approvals and audits
- Upload daily sales to Mailchimp
- Manage employee schedules: track sick days or vacations, and ensure coverage for calls and emails
- Work on special projects from the Director of Operations
Requirements
- At least 2 years of experience in basic accounting, payroll, payment processing, KPI tracking, and reporting
- Expert in Excel, including setting up macros
- Proficient with Word, G-suite, CRMs, Mailchimp, QuickBooks, ADP, Calendly, and phone systems like RingCentral
- Excellent written and verbal communication skills
- Strong time management skills and ability to prioritize
- Highly organized and able to juggle various tasks and deadlines
- Adaptable, teachable, detail-oriented, and reliable
Benefits
- Medical, dental, and vision coverage
- Retirement benefits
