Payroll Administrator

$35,023 - $52,780/Yr

Hastha Solutions - Hartford, CT

Full-time - Entry Level

Hartford, CT

About the position

The Payroll Administrator position at the Community Renewal Team (CRT) is a vital role within the Finance department, responsible for ensuring the accurate and timely processing of the agency's bi-weekly payroll. This position requires a thorough understanding of Generally Accepted Accounting Principles (GAAP) and payroll regulations at the state and federal levels. The Payroll Administrator will work closely with Program Managers to ensure that timecards are completed correctly and on time, and will be responsible for various payroll-related tasks including processing manual payroll checks, calculating retroactive and bonus payroll checks, and managing employee deductions for 401K contributions. Additionally, the role involves maintaining the integrity of the Human Resource Information System (HRIS), entering new hires, updating employee data, and generating necessary reports for audits and compliance. The Payroll Administrator will also be tasked with reconciling employee time off entries, processing garnishments, and ensuring that payroll checks are sorted and distributed accurately. This position requires strong organizational skills and attention to detail, as well as the ability to communicate effectively with employees and management regarding payroll issues. The role is non-exempt and reports directly to the Accounting/Payroll Manager and the Director of Human Resources. The successful candidate will be part of a supportive team that values employee growth and development, with opportunities for advancement within the organization.

Responsibilities

• Generate and process the agency's bi-weekly payroll.
• Review, transmit, and verify transmitted payroll and generate necessary reports.
• Ensure compliance with State, Federal, FLSA, and Wage and Hour payroll regulations.
• Work with Program Managers to ensure timecards are completed correctly and timely.
• Process accrual import for unexcused pay codes and verify proper deductions from accrual banks.
• Calculate and post manual payroll checks including voids and direct deposit reversals.
• Calculate and input retroactive and bonus payroll checks.
• Verify calculations of and input Mileage Reimbursement Requests via Excel and HRIS entry/import.
• Reconcile employee FMLA time off entries on employee timecards.
• Calculate, process, and respond to garnishments.
• Entry of employee 401K deductions into HRIS system.
• Ensure employee accrual balances are accurate each payroll and year-end rollover.
• Sort and distribute payroll checks to managers or mail them.
• Upload payroll accruals and payroll reversals into Financial Edge after payroll processing.
• Produce and distribute payroll reports to department managers timely.
• Process RFH and RFPA documents in the Treeno and HRIS systems timely and accurately.
• Prepare bi-weekly, monthly, quarterly, and year-end payroll statements for program managers.
• Process fund number changes in appropriate systems.
• Maintain and ensure integrity of HRIS system, including password resets and security setup.
• Collaborate with IT and ADP on time clock issues.
• Enter new hires and rehires into HRIS system with all necessary data.
• Update employee data in HRIS system as needed.
• Archive terminated employees in HRIS system monthly.
• Ensure EEO data is entered for all employees for accurate reporting.
• Generate EEO annual reports and ensure data integrity.
• Communicate with HRIS vendor to resolve payroll issues.
• Gather data and necessary reports for payroll, 401K, and other audits.

Requirements

• Bachelor's degree in Accounting, Finance, Economics, or Business Administration required OR over seven (7) years experience in the payroll field.
• A minimum of seven (7) years of payroll-related experience.
• Prior automated payroll processing services experience is required.
• Advanced skills in MS Excel and MS Word are necessary.
• Excellent oral and written communication skills are required.
• Strong customer service and organizational skills are essential.
• Knowledge of Generally Accepted Accounting Principles (GAAP) and fund or governmental accounting practices is required.

Nice-to-haves

• Experience with HRIS systems and payroll software.
• Familiarity with EEO reporting and compliance requirements.

Benefits

• 401K with a matching employer contribution
• Medical insurance
• Dental insurance
• Vision insurance
• HSA Spending Accounts
• Life Insurance
• Short-Term Disability (STD)
• Long-Term Disability (LTD)
• Employee Assistance Program
• Ten paid vacation days annually
• Six paid sick days annually
• Two personal paid days annually
• Agency sponsored educational opportunities