Payroll and Accounting Specialist

$45,760 - $58,240/Yr

Oxbow Pool & Landscape Contractors - Napa, CA

Part-time

Napa, CA

About the position

The Payroll and Accounting Specialist at Oxbow Pool & Landscape Contractors plays a crucial role in managing payroll processes and supporting the accounting department. This position involves preparing payroll, ensuring compliance, and maintaining accurate records while collaborating with HR and field teams. The role is designed for individuals who are passionate about contributing to a positive workplace culture and delivering exceptional service in the landscaping industry.

Responsibilities

• Prepares payroll for processing, working closely with field teams to collect missing data and educate employees on payroll compliance.
• Assists the accounting department and HR with reports, data entry, accounts payable (AP) and accounts receivable (AR), and answering questions concerning payroll and company policies.
• Ensures accurate and timely payroll processing and input verification of timecard data in payroll systems.
• Audits data entries such as new hire information, rate changes, and benefit enrollments to ensure accuracy.
• Responds to employee inquiries regarding compensation and researches issues that may arise.
• Works with HR to track time reporting including leave, overtime, and holiday work.
• Provides training to new hires and current employees on timecard procedures.
• Reviews and checks payroll journals for accuracy and makes necessary adjustments.
• Assists with verifying payroll information for new hires and current employees.
• Processes and distributes regular and off-cycle paychecks.
• Collaborates with the Accounting Manager on HR reconciliation and employee benefit invoices.
• Maintains confidential payroll records and remains current on Federal and State regulations.
• Responsible for ad hoc and scheduled reporting requests for audits or management team inquiries.
• Runs and distributes various payroll reports and assists with tracking attendance management absences.
• Supports employees with expense and reimbursement requests and answers inquiries.

Requirements

• High School diploma or GED required; Bachelor's degree preferred (or 4+ years of relevant experience in lieu of degree).
• 3 years of general Human Resources or payroll experience preferred.
• 1 year of general Accounting experience preferred.
• Strong knowledge of Microsoft Office Programs (Outlook, Excel, Word, PowerPoint).
• Bilingual is strongly preferred.
• Strong English oral and written communication skills.

Nice-to-haves

• Experience with accounting software.
• Ability to establish strong working relationships with employees.
• Self-starter with the ability to work on multiple projects simultaneously.

Benefits

• Compensation of $22-$28 per hour, paid weekly.