Payroll and Accounts Payable Specialist

Visu-Sewer - Pewaukee, WI

Full-time - Entry Level

Pewaukee, WI

Administrative and Support Services

About the position

The Payroll and Accounts Payable Specialist at Visu-Sewer, LLC is responsible for managing payroll and accounts payable functions, ensuring accuracy and compliance with regulations. This role involves processing payroll for multiple states, managing vendor payments, and analyzing workflow processes to improve efficiency. The specialist will work closely with various entities and vendors to maintain financial operations and support the company's underground construction services.

Responsibilities

• Verifying accuracy of timecards and following up on discrepancies
• Utilizing payroll software to process multiple states weekly payrolls
• Ensuring compliance with OT rules in various jurisdictions
• Calculating, tracking and managing employee benefit deductions
• Ensuring proper job set up for state and local tax compliance
• Researching local laws and regulations to ensure compliance
• Working within separate payroll databases to support multiple entities
• Managing and processing invoices through their lifecycle from intake to timely vendor payment
• Ensuring accuracy and proper approval of invoices
• New and existing vendor maintenance
• Working with vendors to resolve discrepancies
• Reconciling A/P activity to general ledger
• Managing accounts payable using accounting software and other programs
• Processing accounts payable for separate entities and vendors
• Analyzing workflow processes
• Establishing and maintaining relationships with new and existing vendors
• Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures
• Processing due invoices for payments
• Comparing purchase orders, prices, terms of payment, and other charges
• Weekly employee expense reporting
• Ad hoc projects as necessary
• Processing transactions and performing accounting duties, including account maintenance, recording entries, and reconciling books of accounts.

Requirements

• Must be legally authorized to work in the United States without company sponsorship
• Must have at least a HS diploma or equivalent
• Proficiency in Microsoft Office Applications (primarily Excel)
• Must have a minimum of 3 years Payroll or Accounts Payable experience
• Understanding of basic accounting principles

Nice-to-haves

• Associate's degree in accounting, business, or equivalent

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance