Payroll and Benefits Clerk

About the position

The Payroll and Benefits Clerk at Hingham Public Schools is responsible for managing payroll and benefits processes, acting as a liaison for benefits inquiries, and ensuring compliance with legal and departmental requirements. This full-time position requires strong organizational skills and proficiency in Excel, with a focus on maintaining accurate records and assisting employees with various HR-related tasks.

Responsibilities

• Act as the School Department liaison for all benefits.
• Maintain knowledge of benefits allowable in all contracts, guidelines, and bargaining units.
• Collaborate with the Town’s Benefits Coordinator to respond to benefits-related questions.
• Assist with the annual benefits Open Enrollment fair in conjunction with the Town Accountant's office.
• Act as a backup for payroll processing.
• Maintain accurate attendance records and accumulated sick and vacation days balances for all eligible employees.
• Process and manage unemployment and workers' compensation matters.
• Reconcile monthly MTRS and 403B reports.
• Obtain complete employee file documentation in accordance with legal and department compliance requirements.
• Generate accurate and complete reports including headcount, attendance, life events, terminations/turnover, leaves of absence, cost of leaves, pay/insurance premiums owed during leave, dates of service/seniority, benefits, sick leave bank, longevity, vacation pay, counselors' extra days' pay, grant paid.
• Compute leave of absence pay.
• Maintain accurate computer records and personnel files.
• Understand, implement, and communicate contract terms, especially in relation to benefits eligibility, retirement, time off, and work schedules.
• Assist employees with retirement documentation.
• Assist with employee onboarding and offboarding.
• Respond to internal and external inquiries.
• Assist with annual audits.
• Manage and oversee leaves of absence.
• Perform other duties as assigned by the Superintendent or their designee.

Requirements

• Bachelor's degree in accounting, business, human resources, or related fields preferred.
• Experience with Human Resources and Payroll processes required.
• Proficiency in use of Excel required.
• Strong organizational skills.
• Ability to manage multiple tasks and meet deadlines.

Nice-to-haves

• Experience with MUNIS and Frontline preferred.

Benefits

• Salary range of $65,000 to $70,000 per year.
• Full-time position with benefits as per Hingham Public Schools policies.