Payroll and Benefits Coordinator/Business Office Assistant for Auburn Public Schools

Auburn Public Schools - Auburn, MA

Full-time - Entry Level

Auburn, MA

Educational Services

About the position

The Payroll and Benefits Coordinator/Business Office Assistant at Auburn Public Schools is a vital role responsible for processing payroll and managing all payroll-related activities for the entire school district. This position requires maintaining necessary payroll files for applicable reporting and managing all data associated with payroll transactions in relation to the school department budget, grants, and revolving accounts. The coordinator will collaborate closely with the Town offices regarding Payroll and Human Resources, providing support as needed to ensure smooth operations. In this role, the individual will manage and maintain the School District Salary Database, which involves collecting, reviewing, processing, organizing, and maintaining all support payroll documentation associated with specific pay periods. The coordinator will also be responsible for collaborating with the Town to post payroll warrants in a timely manner on a bi-weekly pay schedule. Additionally, the position requires keying in required payroll, benefit, and absentee databases, implementing payroll modifications when necessary due to any changes made to employee contracts, and maintaining and completing MTRS reports and Third Party Administrator Reports for employee 403B accounts. The Payroll and Benefits Coordinator will also maintain new employee files and work in conjunction with the Town Human Resources Department when calculating salary, benefit, and leave information for school district employees. The role includes processing unemployment claims for school staff and participating in Payroll and Human Resources Job Alike roundtables to develop a peer network. The coordinator will assist with other duties as required under the direction of the Business Manager, ensuring adherence to a strict level of confidentiality when dealing with all staff matters.

Responsibilities

• Process payroll and all payroll related activity for the entire school district.
• Maintain necessary payroll files for applicable reporting and all data associated with payroll transactions.
• Collaborate with the Town offices regarding Payroll and Human Resources, providing support as needed.
• Manage and maintain the School District Salary Database.
• Collect, review, process, organize, and maintain all support payroll documentation associated with specific pay periods.
• Collaborate with Town to post payroll warrants in a timely manner on a bi-weekly pay schedule.
• Key in required payroll, benefit, and absentee databases.
• Implement payroll modifications when necessary due to any changes made to employee contracts.
• Maintain and complete MTRS reports.
• Maintain and complete Third Party Administrator Reports for employee 403B accounts.
• Maintain new employee files.
• Work in conjunction with Town Human Resources Department when calculating salary, benefit, and leave information for school district employees.
• Process unemployment claims for school staff.
• Participate in Payroll and Human Resources Job Alike roundtables and develop a peer network.
• Assist with other duties as required under the direction of the Business Manager.

Requirements

• Associate's Degree preferred but previous related work experience in accounting, bookkeeping, and payroll will be taken into consideration.
• Experience with Munis Payroll and Accounting Software preferable.
• Familiarity with payroll rules and regulations in relation to legal requirements and collective bargaining agreements.
• Demonstrated knowledge of Microsoft Office Software and Google Docs, with a willingness to learn additional software programs as needed.
• Demonstrated attention to detail.
• Strong organizational and interpersonal skills.
• Ability to work independently, as part of a team, and with direction from the Business Manager and/or Superintendent.
• Capable of communicating and/or presenting information and data to the Business Manager and Administrative Team when needed.

Nice-to-haves

• Willingness to embrace all available professional development and on-the-job training.